Executive Assistant

Job Description Role Overview: We are seeking a highly skilled and proactive Bilingual Chinese-Speaking Executive Assistant to provide comprehensive support to C-Level Executives. This role requires exceptional organizational and project management capabilities, along with the ability to manage multiple priorities effectively in a fast-paced environment. The ideal candidate will be highly detail-oriented, possess excellent written and verbal communication skills, and demonstrate strong proficiency in task and workflow management tools to ensure the seamless execution of day-to-day executive operations. Key Responsibilities: Executive Support & Calendar Management: - Manage complex executive calendars and high-level scheduling, ensuring alignment with business priorities. - Act as a gatekeeper, proactively resolving scheduling conflicts and prioritizing requests. - Coordinate internal and external meetings, conferences, and events with seamless logistics. Project & Task Coordination: - Support executive-led initiatives by tracking milestones, managing action items, and ensuring timely delivery. - Liaise with internal teams and external stakeholders to facilitate cross-functional collaboration. - Utilize task management tools to monitor workflows, set priorities, and provide regular progress updates. Communication & Correspondence: - Serve as a key liaison between executives, senior leadership, and stakeholders. - Draft, review, and manage professional correspondence, reports, presentations, and executive materials. - Screen and respond to communications on behalf of the executive with discretion and professionalism. Travel Confidentiality & Documentation - Coordinate complex business travel, including flights, accommodations, visas, and last-minute changes. - Manage confidential documents and prepare meeting materials, minutes, and follow-ups to ensure execution. Required Qualifications: - Minimum of 5 years experience as an Executive Assistant supporting C-Level Executives in a corporate environment. - Professional working proficiency in Mandarin Chinese as a second language is required. - MBA Degree from a recognized institution is mandatory. - Strong project management capabilities, with the ability to manage multiple priorities and ensure timely completion of tasks. - Excellent interpersonal skills, with the ability to build and maintain effective relationships across all organizational levels. - High proficiency in Microsoft Office Suite and digital collaboration and productivity tools. - Exceptional written and verbal English & Chinese communication skills, with strong attention to detail and accuracy. - Proven experience in managing complex travel arrangements and adapting efficiently to last-minute changes. - Flexibility to provide executive support outside standard business hours and the ability to undertake business travel to China when required. Key Competencies - Executive Support: Expert in managing complex calendars, prioritizing meetings, and anticipating executive needs. - Project & Task Management: Strong ability to coordinate projects, track deliverables, and meet deadlines using task management tools. - Communication: Excellent written and verbal communication skills, with experience drafting professional documents and liaising across all levels. - Organization & Multitasking: Highly organized with the ability to manage multiple priorities in fast-paced environments. - Problem-Solving: Proactive and adaptable, with a solutions-oriented approach to changing priorities. - Confidentiality: Proven discretion in handling sensitive and confidential information. - Stakeholder Coordination: Effective in managing internal and external stakeholder relationships. - Travel & Logistics: Experienced in coordinating complex international travel and last-minute changes. - Digital Proficiency: Highly proficient in Microsoft Office and collaboration platforms (e.g., Teams, SharePoint, Asana). - Professionalism & Flexibility: Maintains high professional standards and flexibility to support urgent and extended-hour requirements.