Receptionist & Admin Assistant
4 days ago
JOB BRIEF
The Receptionist & Admin Assistant is accountable for handling all phone calls and maintaining the reception area.
ACCOUNTABILITIES:
1. Adhere to all Zahrawi Policies & Procedures as applicable.
Reception:
1. Managing the reception area; welcoming visitors and directing them to the right place.
2. Attending all incoming telephone calls, determining the purpose, forwarding the call to concerned personnel, and sending emails if needed regarding the call.
3. Handling the reception email address, and directing and prioritizing tasks received accordingly.
Administration:
1. Emailing scanned copies of the cheques and receipt vouchers to the finance department.
2. Completing hotel credit applications, forms, and documents that require Zahrawi information filling and signing from the respective approvers.
3. Addressing technical issues to the IT department and supporting IT to ensure all connections are running well in the office.
4. Keeping scanned records of all important contracts and agreements sent from or received at the Abu Dhabi office.
5. Conducting office inspections multiple times a day to focus on cleanliness, organization, and functionality, reporting to contracted teams for rectification.
6. Assisting and supervising in the filing and distribution of documents to ensure it is done properly by the office assistant.
7. Attending all the Events Planning Virtual Meetings and ensuring to bring up creative ideas, following up with the plan, and arranging the events in the Dubai office.
REQUIREMENTS
1. Candidate should be willing to move to Company Visa (when applicable).
#J-18808-Ljbffr
-
Admin / Accounts Assistant / Receptionist
4 weeks ago
Dubai, Dubai, United Arab Emirates vacancies - jobboard Full timeAdmin / Accounts Assistant / ReceptionistCategory: Accounting/AuditingCareer Level: Entry LevelExperience: 2 YearsRequired Qualification: Bachelor's DegreeRequires Traveling: NoSalary: Salary Not disclosedSalary Type: Per MonthTotal Vacancies: 2DescriptionWe are a Real estate Brokerage company in Business Bay looking to hire an Admin / Accounts Assistant /...
-
Admin/Receptionist
4 weeks ago
Dubai, Dubai, United Arab Emirates SENETNAY REAL ESTATE LLC Full timeSenetnay Real Estate is looking for adedicated Admin/Receptionistto join our team If you have experience working in areal estate companyand are skilled in administrative tasks, we want to hear from you.Responsibilities:Managing office administrative tasksHandling contracts, documents, and client recordsCoordinating with agents and clients as neededAnswering...
-
Admin Assistant
2 days ago
Dubai, Dubai, United Arab Emirates AMS International UAE Full timeWe are seeking a dynamic and detail-oriented Admin Assistant & Receptionist to join our hospitality team. The ideal candidate will be the first point of contact for our guests and clients, while also managing various administrative tasks to support smooth operations.Key Responsibilities :Reception Duties :Greet guests and visitors with a warm and...
-
Administrative Assistant/Receptionist
1 day ago
Dubai, Dubai, United Arab Emirates VECTOR EDUCATION SUPPORT SERVICES CENTER L.L.C Full timeJob Opportunity: Administrative cum Receptionist Location: Vector Education Support Services Center, DIP# 1, UAE Experience Required: Minimum 5 years in the same field within the UAE We are seeking a dedicated and experienced Administrative cum Receptionist to join our dynamic team at our Education Training Center. If you have a passion for...
-
Receptionist
4 weeks ago
Dubai, Dubai, United Arab Emirates Sadeco Decor LLC Full timeWe are looking for a responsible Interior Fit Out Admin Assistant / receptionist to organize our company's day-to-day operations. Responsibilities: Greet and welcome visitors in a friendly and professional manner. Manage incoming calls, redirecting them appropriately and taking accurate messages when necessary. Maintain a tidy and organized reception area....
-
Receptionist
4 days ago
Dubai, Dubai, United Arab Emirates Sadeco Decor LLC Full timeWe are looking for a responsible Interior Fit Out Admin Assistant / receptionist to organize our company's day-to-day operations.Responsibilities:Greet and welcome visitors in a friendly and professional manner.Manage incoming calls, redirecting them appropriately and taking accurate messages when necessary.Maintain a tidy and organized reception area.Handle...
-
Receptionist cum Admin Assistant
4 days ago
Dubai, Dubai, United Arab Emirates Tuscany Contracting LLC Full timeResponsibilities:1. Check, administer, and purchase office requirements (office stationary, printer supplies, computers/laptops, groceries, water, etc.).2. Coordinate and process all gate and vehicle pass requests for each respective project site for staff, suppliers, and subcontractors.3. Supervise all company vehicle renewals and rent a car for office/site...
-
Receptionist cum Admin Assistant
4 days ago
Dubai, Dubai, United Arab Emirates Tuscany Contracting LLC Full timeResponsibilities: Check, administer, and purchase office requirements (office stationary, printer supplies, computers/laptops, groceries, water, etc.). Coordinate and process all gate and vehicle pass requests for each respective project site for staff, suppliers, and subcontractors. Supervise all company vehicle renewals and rent a car for office/site...
-
Receptionist & Admin Executive
3 days ago
Dubai, Dubai, United Arab Emirates Zahrawi Group Full timeZahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.Job BriefThe Receptionist & Admin Assistant is accountable for handling all phone calls and...
-
Receptionist & Admin Executive
4 weeks ago
Dubai, Dubai, United Arab Emirates Zahrawi Group Full timeZahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries. Job Brief The Receptionist & Admin Assistant is accountable for handling all phone calls and...
-
Receptionist & Admin Executive
7 days ago
Dubai, Dubai, United Arab Emirates Zahrawi Group Full timeZahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.Job BriefThe Receptionist & Admin Assistant is accountable for handling all phone calls and...
-
Receptionist / Admin Assistant
3 weeks ago
Dubai, Dubai, United Arab Emirates Prescott Real Estate Development Full timeWe, as one of the leading companies in Dubai, are looking for a Receptionist/Administrator to join our organization. Duties & Responsibilities: Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible. Monitor deadlines and provide notices to appropriate parties when necessary. Ensure each...
-
Receptionist / Admin Assistant
4 days ago
Dubai, Dubai, United Arab Emirates Prescott Real Estate Development Full timeWe, as one of the leading companies in Dubai, are looking for a Receptionist/Administrator to join our organization.Duties & Responsibilities:1. Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible.2. Monitor deadlines and provide notices to appropriate parties when necessary.3. Ensure each...
-
Receptionist / Admin Assistant
4 days ago
Dubai, Dubai, United Arab Emirates Prescott Real Estate Development Full timeWe, as one of the leading companies in Dubai, are looking for a Receptionist/Administrator to join our organization. Duties & Responsibilities: Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible. Monitor deadlines and provide notices to appropriate parties when necessary. Ensure each...
-
Aircraft Maintenance Program Administrator
4 weeks ago
Dubai, Dubai, United Arab Emirates Al Futtaim Private Company (LLC) Full timeAssist in the development and updating of aircraft maintenance programs in compliance with regulatory and manufacturer requirements. Ensuring that the Aircraft Maintenance Programme (AMP) is controlled, managed, and developed. As required by the continuous airworthiness requirements of SOR state of Registry and the TCH/OEM published MPD or any other...
-
Admin Assistant
4 weeks ago
Dubai, Dubai, United Arab Emirates Taameer Plus Contracting Full timeA leading fit out/ contracting company in Dubai is looking for an HR/Admin Assistant This is a full-time on-site role for an HR & Admin Assistant at Taameer Plus Contracting LLC in Dubai. The role involves providing HR support, executive administrative assistance, and general administrative tasks to ensure smooth operations Duties and Responsibilities: ...
-
Admin/Receptionist
4 days ago
Dubai, Dubai, United Arab Emirates Bin Ham North Ocean Elevators LLC Full timeResponsibilities1. Preparing letters, business correspondence, etc.2. Answering calls, taking messages, and handling correspondence.3. Maintaining diaries and arranging appointments.4. Typing, preparing, and collating reports; filing.5. Organizing and servicing meetings (producing agendas and taking minutes).6. Managing schedules and databases.7....
-
Admin Receptionist
3 weeks ago
Dubai, Dubai, United Arab Emirates Oil and Gas Job Search Ltd Full timeResponsibilitiesReceive incoming calls, identifycaller needs and direct to the appropriateextensions.Handling incoming and outgoingfaxes, copies, scans, all necessarydocuments.Receiving visitors, customers andwalk-in company representatives at the reception area, briefingabout building safety and handling appropriately by notifyingconcern person in facility...
-
Admin Receptionist
6 days ago
Dubai, Dubai, United Arab Emirates Oil And Gas Job Search Ltd Full timeResponsibilitiesReceive incoming calls, identify caller needs and direct to the appropriate extensions.Handling incoming and outgoing faxes, copies, scans, all necessary documents.Receiving visitors, customers and walk-in company representatives at the reception area, briefing about building safety and handling appropriately by notifying concern person in...
-
Admin Assistant
2 days ago
Dubai, Dubai, United Arab Emirates Nayeducation Full timeZapegg Tax Consultant is seeking a reliable and organized Admin Assistant to support our team in Dubai. In this role, you'll manage a variety of administrative tasks that are essential to our day-to-day operations, ensuring a well-coordinated and productive work environment. This position requires an individual who is detail-oriented, efficient, and able...