Internal Communications Specialist

7 days ago

Abu Dhabi, Abu Dhabi, United Arab Emirates The Department of Culture and Tourism - Abu Dhabi Full time
Role Purpose:
Seeking a highly organised and detail-oriented events specialist to join our dynamic team. The successful candidate will play a pivotal role in executing and overseeing a wide range of events hosted by DCT. The specialist will collaborate with various stakeholders, manage logistics, and ensure seamless execution of events to achieve organisational goals.

Key Responsibilities:

1. Events Coordination:

• Coordinate a diverse range of events, including conferences, meetings, seminars, and social gatherings.

• Work closely with internal sectors and external vendors to ensure all aspects of events are well-organized and executed according to plan.
2. Logistics Coordination:

• Coordinate event logistics, including venue selection, catering, transportation, audio-visual requirements, and accommodation arrangements.

• Oversee the set-up and breakdown of event spaces, ensuring all elements are in place for a successful event.
3. Budget Oversight:

• Assist in developing and managing event budgets, ensuring cost-effectiveness and adherence to financial constraints.

• Track and report expenses related to each event.
4. Vendor and Stakeholder Relations:

• Establish and maintain relationships with vendors, sponsors, and partners.

• Coordinate with internal departments to ensure all stakeholders are informed and aligned with event objectives.
5. Promotion and Marketing:

• Collaborate with the marketing team to develop promotional materials and strategies for events.

• Utilize various channels to promote events and drive attendance.
6. Attendee Engagement:

• Ensure a positive experience for attendees by addressing inquiries, providing information, and addressing issues promptly.

• Implement strategies to enhance attendee engagement and satisfaction.
7. Post-event Evaluation:

• Conduct post-event evaluations to gather feedback and identify areas for improvement.

• Prepare comprehensive reports on the success of each event, including key metrics and recommendations for future events.

Communication and Business Relationships:
Internal: DCT Relevant Sectors / Departments
External: Service providers, Events agencies, Government and private entities

Qualifications:

• Bachelor's degree (Master's Preferred) in Communication, Journalism, Public Relations or any other degree within a relevant industry.

• Professional certification in Communication, project and event management is preferred.

Experience:

• 1-2 years of experience in Business Administration, Project Management or any other experience within a similar role or industry.

Language:

• Full professional English and Arabic proficiency both in speaking and writing.

• Skilled in MS Office (PowerPoint, Word and Excel).

• High level of competency in relevant software applications.

• Self-motivated with a proven ability to complete work in a timely manner.

• Ability to quickly integrate with existing business software tools and knowledge of other relevant industry software.

• Ability to multi-task and to prioritise work effectively.

• Knowledge of internal Communication development and data management.

• Extensive knowledge and understanding of Internal engagement requirements.

• Ability to build and maintain strong relationships with key stakeholders and vendors.

• Ability to analyse problems, identify alternative solutions, anticipate consequences, and provide excellence in execution: committed to delivering work with high-quality standards.

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