Tender Coordinator

4 days ago

Dubai, United Arab Emirates Ghobash Group Full time

- Establishing, documenting, implementing and maintaining a quality management system and continually improving its effectiveness in accordance with the International Standard. - Following up tender business (receiving tenders, preparing quotations, submitting) and supplying awarded items on-time and ensuring collection of due receivables. Tender Management - Ensure on-time receiving tenders (Governmental & private sector) and forwarding to concerned division (Pharma Consumer Medical & Veterinary). - Assist in preparing quotations with joint working arrangement with concerned division and Finance Department to ensure submitting offers on-time. - Prepare Tenders / costing policies and produce a work plan. - Understand the tender process and timeline across the market and develop a time schedule to meet the relevant milestones on time. - Negotiate tenders and direct purchasing opportunities with government organizations. - Coordination management and duly submission of tender bids by the corresponding institution. - Communicate effectively with the Clients during tendering process. - Ensure quality and accuracy of tender process and submissions and address all tender clarifications efficiently and within the allocated time. - Participate in tender and contract negotiation meetings and summaries discussions. - Follow up with clients after tender submissions. - Creation of a database for pre-qualifications tenders clarifications and results. - Assist Business Line Managers by seeking and evaluating relevant opportunities. - Prepare monthly managerial reports based on the database. - General administrative support. Others - Coordinate with Supply & Demand team for the stock build for timely supply. - Relationship Management with key institutional customers and governmental representatives. - Follow up the supply of awarded items and keep monitoring/tracking delivery of all pending. - Ensure collecting due receivables for tender business. Qualifications - Minimum of a Bachelors Degree in Pharmaceutical / Biomedical from a recognised University/Institution. Additional Information Skills & Professional Requirements - Language skills: Should be fluent in English and Arabic (advantage). - Proficient in MS Office esp. Excel, Power Point and Word. Experience Requirements - 2-3 years experience in tender/ Governmental/ institutional businesses. Attributes and Behaviours - Well organized and focused. - High attention to detail and good time management skills. - Excellent verbal communication skills. - Ability to prioritize work to meet deadlines. - Flexible and adaptable. Remote Work No Employment Type Full-time #J-18808-Ljbffr

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