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Executive Assistant

7 days ago

Dubai, Dubai, United Arab Emirates Mideast Data Systems Oman Full time
Date: Mar 24, 2025

Location:

Dubai, AE

Company: Mideast Data Systems LLC

Req ID: 1634

Job Title
Executive Assistant
Job Scope
The Executive Assistant is accountable for coordinating and managing the day-to-day activities and operation of the Senior VP's office. S/He supervises and handles the schedules and communications in a timely and accurate manner while handling different organizational and administrative tasks.

Main Duties And Responsibilities

1. Oversee and support all administrative duties in the office and ensure smooth operation at all levels.
2. Manage the flow of information through screening and prioritizing calls, visitors, and correspondence, taking messages when needed.
3. Manage the calendar of the Senior VP, set up and attend work meetings, taking minutes and sending back reports and memos to attendees.
4. Supervise and coordinate arrangements for travel and work-related accommodations as well as other administrative and organizational tasks.
5. Produce and validate the content of memos, e-mails, presentations, and reports to be sent to management.
6. Monitor and follow up on daily office expenses, negotiate prices, and manage contracts, making sure all items are invoiced and paid on time.
7. Prepare and oversee the office budget, plan expenditures, analyze variances, and issue related reports.
8. Follow up on office supply inventory, making orders for missing items when needed.
9. Design, implement, and maintain an office filing system while establishing and monitoring procedures for record keeping.
10. Interview and recruit office staff and provide proper training to ensure smooth onboarding of new joiners.

Position Requirements
Education
Bachelor's degree in Business Administration or any other related field.

Experience
At least 3 years in a similar role.
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