Document Controller
6 days ago
We are looking to hire a Document Controller who will be responsible for managing administrative tasks and supporting tenancy coordination for our client based in Dubai—one of the largest companies in the region.
This position is a contract role with an initial duration of 2 years and is renewable.
The role sits within the Retail Design & Delivery Department and reports directly to the Senior Manager of Retail Design.
We are looking for a passionate Document Controller to ensure efficient operational and tenancy coordination processes. You should also possess strong administrative skills and experience in project coordination, document management, and stakeholder communication.
Key Responsibilities:
• Coordinate day-to-day administrative activities to support the smooth execution of retail design and delivery projects.
• Serve as the main point of contact for internal and external stakeholders, ensuring clear and effective communication.
• Oversee the preparation and organization of project documentation, reports, and records for ongoing and completed projects.
• Support project teams in tracking project milestones, timelines, and deliverables to ensure deadlines are met.
• Manage and update databases, trackers, and filing systems to maintain accurate project information.
• Facilitate meetings, including scheduling, preparing agendas, and documenting minutes for follow-up actions.
• Assist in processing purchase requests, quotations, invoices, and other financial documentation using Oracle systems.
• Ensure compliance with company policies and procedures in all administrative operations.
• Provide administrative support for audits, inspections, and quality control activities related to retail projects.
• Collaborate with cross-functional teams, including Facilities Management, IT, Procurement, and Leasing, to support project requirements.
Knowledge, Skills & Experience:
• Bachelor's degree or equivalent is required.
• Minimum 3-5 years of experience in a similar role.
• Proficient in Microsoft Office.
• Knowledge of Yardi, Salesforce, and Oracle is preferred.
• Collaborate with cross-functional teams, including Facilities Management, IT, Procurement, and Leasing, to support project requirements.
• Excellent customer service and troubleshooting skills.
• Strong interpersonal, time management, and communication skills.
• Ability to work under pressure.
• Advanced oral and written English communication skills; Arabic is advantageous.
• UAE Driving License is required.
Availability:
• Preference will be given to candidates available immediately or a maximum of 30 days after accepting the offer.
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