Procurement Associate

5 days ago

Dubai, Dubai, United Arab Emirates EDARI uae Full time
Roles and responsibilities

Key Responsibilities:

1. Business Requirements Analysis:

  • Engage with stakeholders across different industries to gather and understand business requirements.
  • Analyse and document existing business processes and workflows to identify areas for improvement.
  • Convert business needs into technical specifications for IT and development teams.

2. Systems Integration and Enhancement:

  • Work closely with IT teams to design and implement solutions that enhance system performance and align with business goals.
  • Support the integration of new systems, tools, and applications within the existing technology landscape.
  • Ensure system configurations adhere to best practices and support the organisation's strategic objectives.

3. Process Improvement:

  • Drive initiatives to optimise processes through technology and automation.
  • Conduct regular system performance assessments and recommend enhancements to improve efficiency and reduce costs.

4. Data Analysis and Reporting:

  • Perform data analysis to provide insights that support business decisions and strategic planning.
  • Develop and maintain reports and dashboards to monitor system performance and key metrics.

5. Project Management and Collaboration:

  • Oversee small to medium-sized projects related to system implementation and enhancements.
  • Work cross-functionally with teams such as IT, Finance, Procurement, and Operations to ensure successful project execution.
  • Serve as a bridge between technical teams and business units to ensure clear communication and alignment.

6. Risk Management and Compliance:

  • Identify and evaluate risks related to system changes or new implementations.
  • Ensure all business systems comply with regulatory requirements and internal policies.

7. Training and Support:

  • Provide training and ongoing support to end-users to drive the effective adoption of new systems and processes.
  • Develop and maintain user manuals, training materials, and support documentation.

Qualifications:

  • Bachelor's degree in Business, Information Technology, or a related field.
  • Experience in Procurement and Procurement Systems is essential.
  • 5-7 years of experience as a Business Analyst, ideally in a shared services or multi-industry environment.
  • Strong understanding of business systems, process improvement methodologies, and systems integration.
  • Excellent communication, problem-solving, and analytical skills.
  • Proficiency in data analysis tools and ERP systems (e.g., SAP, Oracle, etc.).
  • Project management experience and the ability to thrive in a fast-paced, dynamic environment.
Desired candidate profile

1. Procurement Strategy Development

  • Strategic Sourcing: Developing and implementing procurement strategies that align with the organization's overall goals and objectives.
  • Category Management: Managing specific categories of goods or services (e.g., IT, office supplies, construction materials), ensuring cost-efficiency and optimal value.
  • Supplier Relationship Management: Establishing and maintaining strong relationships with suppliers to ensure long-term, sustainable partnerships and favorable terms.

2. Supplier Selection and Evaluation

  • Supplier Identification: Identifying potential suppliers based on market research, qualifications, and the organization's requirements.
  • Supplier Audits and Evaluations: Conducting supplier audits, performance evaluations, and risk assessments to ensure suppliers meet quality, compliance, and delivery standards.
  • Vendor Management: Overseeing the management of supplier contracts, ensuring that suppliers meet the terms and conditions outlined in contracts, including delivery schedules and quality standards.

3. Negotiation and Contract Management

  • Contract Negotiation: Leading negotiations with suppliers to secure favorable pricing, terms, delivery schedules, and quality standards.
  • Cost Reduction: Identifying opportunities to reduce procurement costs through strategic sourcing, bulk buying, or long-term supplier agreements.
  • Contract Compliance: Ensuring that procurement contracts are legally sound, clearly outline responsibilities, and are adhered to by both parties.

4. Procurement Process Management

  • Purchase Order Management: Overseeing the creation, approval, and tracking of purchase orders, ensuring that they are processed efficiently and accurately.
  • Inventory Control: Collaborating with inventory and logistics teams to ensure timely procurement of goods and the management of stock levels.
  • Procurement Documentation: Maintaining detailed records of procurement activities, including supplier communications, contracts, and purchase orders.

5. Budgeting and Cost Control

  • Budget Management: Collaborating with the finance department to set and manage the procurement budget, ensuring that spending remains within the allocated budget.
  • Cost Forecasting: Forecasting procurement expenses and providing insights on potential future costs, helping the organization plan and allocate resources effectively.
  • Cost Analysis: Continuously analyzing the cost-effectiveness of procurement activities and making recommendations for improvements.

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