Administrative Assistant

At Manzil Asset Management, we see property as more than just buildings—it's about shaping lifestyles and securing futures. With a foundation built on insightful market analysis and a keen understanding of our clients' needs, we excel in delivering exceptional residential, commercial, and investment properties across Dubai. Every transaction is a testament to our dedication to value, transparency, and client satisfaction. At Manzil Asset Management, real estate is not a transaction. It's an allocation decision. We help serious investors protect and grow capital through structured, intelligent real asset strategies. Guided by market intelligence, disciplined frameworks, and founder‑led access to top developers and opportunities. Our edge is simple. We think like a fund and act like a partner. Advising, executing, managing, and scaling portfolios with clarity, selectivity, and integrity. Job Overview: As an Admin Executive, you will provide day‑to‑day administrative support to ensure smooth internal operations across departments. You'll handle documentation, office coordination, data entry, and internal communication. Acting as a key support function in a high‑growth, fast‑paced environment.

Qualifications:

Bachelor's degree in business, Business Administration, or a related field (preferred). 2 – 4 years of relevant experience in administrative roles, preferably in real estate or service‑based industries.
Responsibilities
Prepare, review, and manage tenancy contracts, leasing agreements, renewals, and addendums in line with DLD regulations. Maintain up-to-date documentation for Ejari registrations, tenancy renewals, title deeds, Oqood, and other RERA/DLD processes. Coordinate and track lease payments, deposits, and rental cheques with finance/admin. Manage a digital and physical filing system for all properties under management — including ownership documents, NOCs, utility accounts, and service charges. Liaise with agents, property managers, and clients to ensure timely documentation and updates. Coordinate with PROs for DLD transactions, approvals, and licensing submissions. Track lease expiries, follow‑up schedules, and keep renewal reminders updated. Support brokers with listing paperwork, RERA forms (A/B), Form F, and marketing documentation. Handle backend documentation for property onboarding, sales, transfers, and handovers. Manage inventory tracking, insurance renewals, AMC documents, and handover packs for homeowners and tenants. Assist with admin tasks related to brokerage commissions, contract signatures, and CRM updates. Coordinate with internal teams for meetings, reporting, and operational alignment.
Requirements
Strong understanding of Dubai real estate documentation processes: Ejari, DLD, Oqood, title deeds, leasing contracts. Familiarity with RERA Forms (A/B/F) and leasing/sales workflows. Excellent written and verbal communication skills in English. Highly organized with strong attention to detail. Proficient in MS Office, Google Workspace, and CRM systems (knowledge of Property Finder, CRM, or Dubizzle backends is a plus). Ability to multitask, prioritize, and work under pressure in a fast‑paced environment. Trustworthy, reliable, and capable of handling confidential information.