Receptionist

3 days ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Royal Health Group AE Full time

We are looking for a Receptionist to manage our front desk daily and to perform a variety of administrative and clerical tasks.

You need to attend to visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival; maintain security and telecommunications system.

Your responsibilities:
  1. Greet and welcome guests as soon as they arrive at the office
  2. Direct visitors to the appropriate person and office
  3. Answer, screen and forward incoming phone calls
  4. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  5. Provide basic and accurate information in-person and via phone/email
  6. Receive, sort and distribute daily mail/deliveries
  7. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  8. Order front office supplies and keep inventory of stock
  9. Update calendars and schedule meetings
  10. Arrange travel and accommodations, and prepare vouchers
  11. Keep updated records of office expenses and costs
  12. Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Skill sets/Experience we require:
  1. Proven work experience as a Receptionist, Front Office Representative or similar role
  2. Proficiency in Microsoft Office Suite
  3. Hands-on experience with office equipment (e.g. fax machines and printers)
  4. Professional attitude and appearance
  5. Solid written and verbal communication skills
  6. Ability to be resourceful and proactive when issues arise
  7. Excellent organizational skills
  8. Multitasking and time-management skills, with the ability to prioritize tasks
  9. Customer service attitude
  10. High school degree; additional certification in Office Management is a plus
Company Industry:
  • Medical
  • Medical Devices
Department / Functional Area:
  • Administration
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