Events Coordinator

2 days ago


Dubai, Dubai, United Arab Emirates DAMAC Properties Full time
Roles and responsibilities

An EventCoordinator (or EventPlanner ) is responsible for organizing andoverseeing various aspects of events, from planning to execution.This role involves coordinating logistics, managing teams, andensuring that all event components come together seamlessly tocreate a successful experience. Whether organizing corporateevents, conferences, weddings, or parties, an Event Coordinatorensures everything runs smoothly. Here are the key skills andresponsibilities for an EventCoordinator :

Key Skills for anEvent Coordinator:

1.OrganizationalSkills

  • Ability tomanage multiple tasks simultaneously, including scheduling,budgeting, and coordinating vendors.
  • Keepingtrack of event details, timelines, and tasks to ensure no aspectsare overlooked.

2.CommunicationSkills

  • Strong verbaland written communication to liaise with clients, vendors, and teammembers.
  • Ability to negotiate with suppliers,handle customer inquiries, and maintain professionalcommunication.

3. TimeManagement

  • Managingtime effectively, ensuring that all event preparations arecompleted on schedule.
  • Prioritizing tasks,setting milestones, and ensuring that deadlines aremet.

4.Problem-Solving

  • Quickthinking and ability to resolve issues as they arise during theevent planning process or on the day of theevent.
  • Addressing last-minute changes orchallenges, such as weather conditions, cancellations, or technicaldifficulties.

5.Attention toDetail

  • Ensuring everyelement of the event is accounted for, from invitations and seatingarrangements to catering anddécor.
  • Maintaining accuracy inbudgets, contracts, and eventschedules.

6. Budgetingand FinancialManagement

  • Managingevent budgets and ensuring that spending stays within financiallimits.
  • Negotiating prices with vendors andservice providers, and trackingexpenses.

7. CustomerService

  • Ensuring clientsatisfaction by understanding their vision and needs for theevent.
  • Handling client requests and concernswith professionalism and care.

8.Leadership and TeamManagement

  • Managingteams of staff or volunteers on the day of the event, delegatingtasks, and ensuring everyone understands theirrole.
  • Motivating the team and keeping moralehigh to ensure smooth eventexecution.

9.Creativity

  • Designingevent themes, layouts, and décor that align with theclient's vision and eventgoals.
  • Suggesting creative ideas foractivities, entertainment, and interactive features to enhance theevent experience.
Desired candidate profile
  • Responsible for tracking, measuring, analysingand reporting the events on monthly basis, to utilize informationto improve future programs for thebusiness
  • Perform regular market research andcompetitive analysis, as well as presentation material formanagement and field evaluation
  • Identify theclient's requirements and expectations for eachevent
  • Liaise with vendors, exhibitors, andstakeholders during the event planning process to ensure everythingis in order
  • Manage all event set-up, tear down,and follow-up processes
  • Maintain eventbudgets
  • Book venues, entertainers,photographers, and schedule speakers
  • Conductfinal inspections on the day of the event to ensure everythingadheres to the client'sstandards
  • Assess an event's overallsuccess and submit findings.
Key Skills
Group Event,EventOversight,Plan Events
Employment Type: Full-time
Department / FunctionalArea: Event Management
Experience: years
Gender: Male
Vacancy: 1
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