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Property Coordinator

1 week ago

Dubai, Dubai, United Arab Emirates Al Fattan Properties Full time

Responsibilities:

  • Monitor deadlines and provide notices to appropriate parties.
  • Handle commercial, residential, and villa contracts.
  • Prepare and issue lease agreements immediately upon receiving PM approval/request from tenants.
  • Prepare NOCs, presentations, draft letters, memos, and send out emails as requested by the Head of Department or tenants.
  • Prepare EJARI for tenants.
  • Send renewal notices to tenants 90 days prior to expiry.
  • Monitor arrears and follow up with tenants as necessary.
  • Prepare and issue lease renewals in accordance with policies and procedures.
  • Prepare termination/expiry letters as required.
  • Inform the concerned team/department of tenant move-ins and move-outs.
  • Coordinate with the Legal Department to stamp new and renewed leases.
  • Arrange meeting schedules for the Commercial Manager with tenants/prospective clients.
  • Answer phone calls, call tenants, assist tenants, and request required documents from tenants.
  • Proven experience in administrative or property management roles.

Requirements:

  • Minimum 1 year of experience in an administrative role, preferably in real estate.
  • Proficient in using property management software and Microsoft Office Suite.
  • Knowledge of local property management regulations and best practices.
  • Ability to work both independently and collaboratively as part of a team.
  • Customer service-oriented with the ability to handle tenant inquiries and complaints professionally.
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment.
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