Assistant Operations Manager

5 days ago

Dubai, Dubai, United Arab Emirates Mazrui International Full time

Location: Dubai, UAE

Transafe Logistics LLC , part of Mazrui International - Trading Division , specializes in the transportation of Oxygen, Nitrogen, Argon, Carbon Dioxide, Helium, and Hydrogen gases. We've spent more than a decade transporting hazardous goods around the region and became reliable partners to the Oil & Gas industry, Industrial Gas Sector, and Petrochemical Industry. We operate across Jordan, Iraq, and GCC countries. With headquarters in Dubai, our operation hubs are also based in Abu Dhabi, Qatar, and Kuwait. Our commitment to safety and quality is reinforced by a Fleet Management System which is used to coach drivers and implement strong safety-oriented behavior. The system is used to communicate the current locations of cargo through GPS tracking and geo-fencing. Mazrui International is a diversified holding group with a wide variety of businesses in Oil & Gas/Oilfield Services, Financial Investments, Real Estate, Construction, Retail, Trading, Distribution, Logistics, Transportation, Hospitality, Education, etc.

Websites:

(Transafe Logistics)

(Main Holding Group)

Transafe Logistics is hiring an Assistant Operations Manager to lead a team of Dispatchers and Supervisors for the efficient scheduling of deliveries of dangerous goods. The person will also deal with drivers as and when required to ensure smooth operations, customer plans execution, and delivery.

The ideal candidate must have experience in managing a fleet of trucks and trailers transporting dangerous goods within UAE and cross-border.

Key Responsibilities:

  • Managing the team for Transportation Supervisor & Operations Executive.
  • Maintaining vehicles for deliveries.
  • Developing efficient driver schedules to maximize profits.
  • Manage cross-border operations along with the team to ensure full utilization of fleet and rotation.
  • Managing drivers to ensure adherence to strict schedules.
  • Finding ways to cut costs and maximize profits from maintenance activities and efficient fuel consumption.
  • Scheduling regular vehicle maintenance to ensure operational efficiency.
  • Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules.
  • Ensuring all POs and invoices are completed on time and shared with customers/suppliers, ensuring data is updated in Oracle.
  • Upon completion of maintenance work, perform GRN, send the invoice for booking, and inform the operations team to close the job.
  • Follow up on payments with customers.
  • Prepare outstanding statements and send to customers.
  • Follow up with suppliers for invoices for work done.
  • Monitor driver behavior and ensure a high level of customer service.
  • Take responsibility for efficient scheduling of deliveries, proper routing of trucks, and taking telephone orders and other information related to product delivery.
  • Update and monitor drivers' locations.
  • Send daily, weekly, and monthly reports, ensuring the accuracy of monthly closing reports.
  • Lead the driver hiring process to select the best drivers.
  • Be responsible for all assets of the UAE branch and their allocation based on customer needs.
  • Have full control of tire management for the entire fleet.
  • Guide drivers for offloading to different destinations and assist with necessary documents.
  • Manage the registration process for trucks/trailers and follow up with government authorities.
  • Set up and maintain all driver files.
  • Follow company policies and procedures and recommendations on lease extensions.
  • Other duties as assigned by the business unit manager.
  • QHSE Management & Support.
  • Ensure achievement of Safety Objectives.
  • Participate in mock drills and training related to RTS as applicable.
  • Participate in root cause analysis and implement corrective actions as required.
  • Organize and maintain computerized records for the FMS.
  • Carry out system administration tasks as required for Oracle and the FMS to manage the fleet.

What we're looking for:

  • Bachelor's Degree or Diploma in Logistics/Supply Chain or Accounting.
  • 5+ years in a logistics role in the transportation industry.
  • Knowledge of transportation of dangerous gases across land.
  • Experience with cross-border regulations.
  • Outstanding organizational skills.
  • Analytical mindset and good problem-solving skills.
  • Attention to detail.
  • Exceptional interpersonal skills.
  • Excellent written and verbal communication.

If this sounds like you, we would like to hear from you. Please apply to this job with your updated CV.

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