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1 week ago
- Manage the day-to-day operations of office services to ensure that the organization's current and future administrative & facilities management needs are met efficiently, reliably, and economically. These activities may include office supplies, equipment, and inventory; administrative assistance; mail, distribution, records management, cleaning, gardening, uniform management, and maintenance services; cafeteria and recreation services; facilities management.
- Liaise with functional or operational managers to ensure that administrative and facility management processes, programs, and activities are appropriate for their current and future business needs.
- Plan, prioritize, and manage maintenance activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities and effective use of organization's resources.
- Supervise facilities maintenance, including space repairs, cleanliness, and security.
- Collaborate with relevant stakeholders to ensure compliance with safety and health regulations.
- Manage relationships with external service providers, contractors and vendors for facility related services.
- Business Trips Invoices verifications and payment release and Manage utilities bills.
- Manage the process of obtaining the required building in and out permissions as per the guidelines.
- Ensure parking slots are distributed to the business as per guidelines for Group HR.
- Maintain a complete and organized archive to administration and facilities related documents.
- Assist in the development and monitoring of the administrative and facilities budget.
- Identify cost-saving opportunities without compromising on quality and service standards.
- Track expenses, prepare reports, and provide regular updates to the management team and manage LPO activities and cost center allocations.
- Implement and optimize administrative processes to enhance efficiency and productivity.
- Handle office supply management liaising with Admin Executive, vendor relationships, and procurement activities.
- Supervise the management, maintenance, and scheduling of company vehicles and ensure compliance with vehicle safety standards and regulations.
- Coordinate with drivers and monitor fuel consumption, vehicle traffic fines, salik and maintenance records.
