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Receiver

2 weeks ago

Dubai, Dubai, United Arab Emirates 25hours Hotels Full time
Roles and responsibilities
  • Print Purchase Orders related to expected deliveries each day.
  • Receive all Food, Beverage and other goods according to the pre-approved purchase documents and post the invoice into the system on a daily basis.
  • Check all the deliveries for quantity, quality, price, expiry date of product and country of origin for Food & beverage items.
  • Maintain levels of Hygiene in the Receiving bay and surrounding areas as per the standard of the 25hours Health & hygiene department and Dubai Municipality.
  • Ensure that the suppliers' vehicles and product are set to the correct temperatures; maintain this record on Food Receiving Monitoring Record and Traceability Info receiving record and to advise the Supply Chain & Logistics of any discrepancies.
  • Maintain Traceability record "high risk products" for Oysters, Tuna, Salmon, Scallop, Mussels, Clams, Turkey & Chicken on daily basis.
  • Maintain record for rejected item, fish feed certificate for imported farmed fish, pork certificate, deliveries outside Receiving hours, short deliveries, Wrong Origin/ Brand, HACCP vehicle cards, Health/Halal & HACCP certificate of the products on daily basis.
  • Maintain a record of expiry date of items on the invoice/lpo and inform to the Store Manager if any short expiry item is delivered.
  • Inform relevant departments about the receipt of goods to collect them from receiving area and obtain signature on the invoice.
  • Prepare the Short Delivery/ Rejection report and follow up with Supply Chain & Logistics and file on daily basis after receiving feedback from SC&L.
  • Maintain log book and handover invoices to departments for HOD approval.
  • Check that all Plastic crates are washed and cleaned properly and if there is any problems report to the Stewarding department.
  • Prepare receiving report for all F&B invoices along with all the backup documents and maintain the record.
  • Prepare invoice log report for all General invoices posted and send e-mail to Cost Control to export the batch. Once the batch is exported handover the batch to Account Payable Section.
  • Any other duties as may reasonably be requested by the management.
  • Must lead by example by demonstrating the Hallmarks and guiding principles in their role continuously.
  • To maintain a good working relationship with colleagues and all other departments.
  • To have a complete understanding and adhere to the Hotel's policy relating to Fire, Hygiene, Health and safety.
  • To have a complete understanding of the Hotel's Employees handbook and to adhere to the regulations contained within it.
  • To maintain a high standard of personal appearance and hygiene at all times.

Qualifications
Your personality counts more than your CV …

  • Diploma/degree in Finance & Accounting or its equivalent
  • 1-2 years' experience as Receiver
  • High level of written and verbal business English. Arabic will be an added advantage.
Desired candidate profile

  • Receiving Shipments

    • Inspecting Deliveries : Checking deliveries for accuracy, ensuring that the items received match purchase orders and invoices in terms of quantity, quality, and specification.
    • Handling Deliveries : Receiving and unloading deliveries, ensuring the proper handling of goods, particularly those that are perishable, fragile, or valuable.
    • Signing for Deliveries : Acknowledging receipt of goods by signing delivery slips and noting any discrepancies or damages on the documentation.

  • Inventory Management

    • Stock Control : Verifying stock levels, ensuring that goods are stored properly and organized in the designated areas (e.g., storerooms, refrigerators, freezers).
    • Updating Inventory Records : Maintaining accurate inventory records, logging received items into inventory management systems, and updating stock counts for accurate reporting.
    • Labeling and Tagging : Ensuring that items are labeled and tagged appropriately, particularly in the case of perishable items, to manage freshness or expiration dates.

  • Quality Control

    • Inspecting Quality : Checking the quality of goods upon arrival to ensure they meet the required standards and specifications, including checking for damage, spoilage, or expired items.
    • Managing Returns : Handling the return of substandard, damaged, or incorrect items to suppliers, coordinating with vendors to arrange replacements or credit.

  • Coordination with Other Departments

    • Communication with Purchasing and Management : Coordinating with the purchasing department to ensure accurate orders and with management to report any issues related to stock or delivery.
    • Collaboration with Kitchen/Restaurant Staff : In food-related environments (e.g., hotels, resorts, or restaurants), receivers work closely with kitchen staff to ensure the correct supplies are delivered for food preparation.
    • Supporting Other Departments : Providing other departments with necessary supplies, such as cleaning products, office supplies, or maintenance items, as needed.

  • Storage and Organization

    • Proper Storage : Ensuring that all goods, especially perishables, are stored in proper conditions (e.g., temperature control for food items or proper shelving for non-perishables).
    • Maintaining Cleanliness : Keeping storage areas neat, organized, and clean to ensure safety, efficiency, and ease of access to items when needed.
    • Managing Stock Rotation : Using the first-in, first-out (FIFO) method for perishable goods to minimize waste and ensure that older stock is used first.

  • Health and Safety Compliance

    • Safety Standards : Adhering to health and safety regulations in handling and storing goods, particularly food products (e.g., maintaining correct temperatures, preventing cross-contamination).
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