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Executive Assistant

2 weeks ago

Abu Dhabi Emirate United Arab Emirates Taaeen Full time

Taaeen Abu Dhabi Emirate, United Arab Emirates Executive Assistant The opening below is with a prestigious federal entity in Abu Dhabi. Job Purpose The Executive Assistant provides high-level administrative support to C-suite executives by handling complex schedules, confidential communications, business documentation, and executive-level coordination. This role ensures smooth day-to-day operations of the Executive Office and enables leaders to focus on strategic priorities. Key Responsibilities 1. Executive Support Manage complex calendars, scheduling meetings, prioritizing requests, and resolving conflicts. Prepare meeting agendas, minutes, presentations, and executive briefs. Handle all correspondence—emails, memos, reports—with discretion and accuracy. Draft, proofread, and edit executive-level documents. 2. Travel & Logistics Coordinate domestic and international travel arrangements (flights, hotels, visas, transport). Prepare detailed travel itineraries and manage travel-related expenses and reimbursements. 3. Communication & Stakeholder Management Serve as the main point of contact between executives and internal/external stakeholders. Maintain strong relationships with senior leaders, board members, clients, and partners. Handle confidential information with maturity, tact, and professionalism. 4. Office & Project Coordination Organize and oversee executive meetings, board sessions, and leadership events. Support high-level projects, follow up on action items, and ensure timely execution. Assist in budget oversight and vendor coordination for executive office activities. 5. Operational Efficiency Improve processes and workflows to enhance executive productivity. Manage confidential filing systems, digital archives, and organizational documentation. Monitor deadlines, priorities, and commitments to ensure smooth operations. Strong organizational and multitasking skills High level of discretion and confidentiality Professional presence and stakeholder engagement Problem-solving and decision-making skills Strong attention to detail and time management Proficiency in MS Office Suite, Google Workspace, and executive productivity tools Ability to work independently and under pressure Qualifications Bachelor’s degree in Business Administration or related field (preferred). 5+ years of executive-level support experience; experience supporting C-suite preferred. Experience in fast-paced corporate or multinational environments. Bilingual abilities (English + Arabic) are a plus. Fast-paced, high confidentiality Frequent interaction with senior internal and external stakeholders May require occasional after-hours support based on executive commitments Seniority level Mid-Senior level Employment type Full-time Job function Other Industries Rail Transportation #J-18808-Ljbffr