Administrative Coordinator

7 days ago

Ajman, Ajman, United Arab Emirates AJMAN UNIVERSITY Full time
Roles and responsibilities

The Administrative Coordinator isresponsible for providing comprehensive administrative support tothe Center for Inclusive Learning for People with Disabilities atAjman University. This role ensures the smooth and efficientoperation of the center by managing daily administrative tasks,coordinating schedules, maintaining records, and assisting withstudent services. The Administrative Coordinator will work closelywith the center's team to support individuals ofdetermination, ensuring that all operational aspects are handledwith professionalism andaccuracy.

ESSENTIAL DUTIES& RESPONSIBILITIES:

  • Manage day-to-day administrativeactivities, including answering phone calls, responding to emails,and handling inquiries related to thecenter.
  • Maintain organized records and files,ensuring all documentation, reports, and student data areup-to-date and accessible.
  • Prepare and editcorrespondence, reports, presentations, and other documents asrequired.
  • Coordinate appointments, meetings,and events for the center, including workshops, seminars, andstudent support sessions.
  • Maintain the calendarfor the Center of Inclusive Learning team, scheduling meetings withinternal and external stakeholders.
  • Assist withorganizing and facilitating events aimed at promoting inclusivityand awareness for people with disabilities within theuniversity.
  • Serve as the first point of contactfor students, staff, and visitors to the center, providinginformation and guidance as needed.
  • Assiststudents with disabilities with administrative tasks, such ascompleting forms, arranging meetings, and accessing universityresources.
  • Support the center'semployees with logistical and clerical tasks, ensuring smoothcollaboration and communication among theteam.
  • Manage and update databases related tostudent services, including tracking student needs, servicesprovided, and follow-up actions.
  • Prepareregular reports on the center's activities, studentinteractions, and support services.
  • Ensureconfidentiality and data security, adhering to university policiesregarding the handling of sensitiveinformation.
  • Coordinate the procurement ofoffice supplies, assistive devices, and other materials required bythe center.
  • Maintain an inventory of office andaccessibility-related equipment, ensuring all resources are in goodworking condition.
  • Assist with budgetmanagement by tracking expenses and preparing financial reports forthe Center Manager.
  • Liaise with theuniversity's finance department for the processing ofinvoices, payments, and other financial transactions related to thecenter's operations.
  • Act as a liaisonbetween the Center and other university departments, ensuringefficient communication and collaboration.
  • Workclosely with external service providers, vendors, and partners tofacilitate services and programs for people ofdetermination.

QUALIFICATIONS& EXPERIENCE:

  • Bachelor's degree inBusiness Administration, Office Management, IT, or a relatedfield.
  • Minimum of 3-5 years of experience in anadministrative role, preferably in education, special needscenters, or non-profitorganizations.
  • Experience in dealing withpeople with disabilities.
Desired candidate profile
  • Liaise with the university's financedepartment for the processing of invoices, payments, and otherfinancial transactions related to the center'soperations.
  • Act as a liaison between the Centerand other university departments, ensuring efficient communicationand collaboration.
  • Work closely with externalservice providers, vendors, and partners to facilitate services andprograms for people of determination.

QUALIFICATIONS& EXPERIENCE:

  • Bachelor's degree inBusiness Administration, Office Management, IT, or a relatedfield.
  • Minimum of 3-5 years of experience in anadministrative role, preferably in education, special needscenters, or non-profitorganizations.
  • Experience in dealing withpeople with disabilities.

KNOWLEDGE &SKILLS:

  • Strong organizational andmultitasking abilities, with attention to detail andaccuracy.
  • Proficient in Microsoft Office Suite(Word, Excel, PowerPoint, Outlook) and office managementsoftware.
  • Excellent verbal and writtencommunication skills in both Arabic andEnglish.
  • Ability to work collaboratively with adiverse team and maintain positive working relationships withcolleagues, students, and externalstakeholders.
  • Strong problem-solving anddecision-making abilities in a fast-paced environment.

WORKINGCONDITIONS:

  • Work is normally performed in atypical interior/office workenvironment.
  • Limited physical effort isrequired.
  • No or very limited exposure tophysical risk.
KeySkills
AdministrativeOperations,Administrative Tasks,Administrative Abilities
Employment Type : Full-time
Department / Functional Area: Administration
Experience: years
Gender: Male
Vacancy: 1

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