Office and Admin Coordinator

6 days ago


Ajman, Ajman, United Arab Emirates Gulfa Mineral Water and Processing Industries L.L.C Full time
Office and Admin Coordinator - Arabic Speaker is a must
Key Responsibilities
  • Office Operations Coordination: Oversee daily operations of office facilities, including managing office supplies, maintenance, repairs, and safety inspections.
  • Site Visits: Conduct regular visits to office locations and accommodations to assess facilities, ensure compliance with health and safety regulations, and address any maintenance or operational issues.
  • Quotations & Estimations: Prepare detailed quotations and cost estimates for facility services, office repairs, and accommodation-related expenses.
  • Policy & Procedure Development: Develop and implement policies and procedures for office operations and accommodations, ensuring compliance with safety regulations and company standards.
  • Vendor & Contractor Liaison: Act as the main point of contact for external vendors, contractors, and service providers for office-related services, repairs, and accommodation management.
  • Facility Audits: Conduct audits across all office locations and accommodations to evaluate condition, safety, and compliance with regulations.
  • Record Management: Maintain detailed records of office maintenance, repairs, employee accommodation arrangements, and service agreements.
  • Emergency Response Procedures: Develop and implement emergency response procedures for both office spaces and employee accommodations to ensure safety.
  • Administrative Support: Provide essential administrative support, including managing work orders, overseeing daily office operations and maintaining office records.
Qualifications
  • Proven experience in office administration, facility management, or a related field.
  • Ability to manage both office spaces and employee accommodations effectively.
  • Strong organizational skills with attention to detail.
  • Excellent communication and interpersonal abilities to interact with vendors, contractors, and internal teams.
  • Knowledge of health and safety regulations related to office spaces and employee accommodations.
  • Proficiency in Microsoft Office Suite.
  • A valid driver's license and reliable transportation to travel between office locations and accommodations as required.
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