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Administrative Support Specialist

7 days ago

Dubai, Dubai, United Arab Emirates Qataryello Full time
Job Overview

We are seeking a highly skilled and organized Executive Assistant to join our team at Qataryello. As an Executive Assistant, you will provide administrative support to our executives, ensuring the smooth operation of our office.

Key Responsibilities:
  • Schedule Management: Coordinate executive schedules and appointments, guaranteeing efficient use of time across multiple time zones.
  • Travel Arrangements: Manage travel bookings, accommodations, and itineraries for regional and international trips.
  • Liaison Role: Act as a liaison between executives and external stakeholders, fostering strong relationships.
  • Communication: Prepare and review internal and external communications, ensuring alignment with company goals and tone.
  • Meeting Coordination: Organize and oversee meetings, including agenda preparation, note-taking, and follow-up actions.
  • Confidentiality: Handle confidential and sensitive information with discretion and professionalism.
  • Office Management: Support office management by overseeing administrative tasks, procurement, and vendor relations.
  • Project Coordination: Assist in project coordination, tracking milestones and ensuring timely delivery of key initiatives.
Requirements:
  • Bachelor's degree preferred in Business Administration, Finance, or a related field.
  • Proven experience in executive support or a similar administrative role, ideally within a fast-paced environment.
  • Strong organizational skills, with the ability to manage multiple tasks and priorities efficiently.
  • Excellent communication skills, both written and verbal, in English and Arabic.
  • Tech-savvy with proficiency in Microsoft Office Suite and other productivity tools.
  • Proactive and adaptable, with a keen eye for detail and a solution-oriented approach to challenges.