Procurement and Supply Chain Specialist
7 days ago
Job Description
PrecisionHire Solutions is seeking a skilled Procurement and Supply Chain Specialist to join our team.
In this role, you will support the Procurement and Logistics team in managing the flow of documents, creating purchase orders, and maintaining accurate records.
- You will sort, dispatch, file, and process invoices and other documents, creating purchase orders in our ERP system for processing invoices.
- You will manage SCM documents efficiently, controlling the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced for the SCM team.
- You will file and archive relevant documentation, creating templates as needed.
- You will check and edit documents for accuracy and compliance, generating Goods Received Notes (GRN) and analyzing data for process improvement.
- You will support the smooth running of the supply chain department through administrative duties, accurately recording and tracking file movements within the organization.
- You will set up, copy, scan, and store documents, managing requests for documentation.
- You will review and maintain the accuracy of records, editing where necessary to ensure they are up to date.
- You will maintain confidentiality around sensitive documentation, generating reports and preparing presentations as needed.
- You will exhibit negotiation and interpersonal skills, preparing feasibility study and market study updates.
- You will communicate effectively in English, both written and verbal, securing additional information on departmental needs.
- You will search and qualify new suppliers based on project needs, examining and analyzing purchasing requirements to set an effective procurement plan.
- You will interpret GRADE purchasing policy, processes, and procedures, providing recommendations to the Procurement/Logistics Manager.
- You will help manage and track all GRADE purchases with vendors and requestors, including contract duration and expiration.
- You will seek new vendors who may qualify to do business with GRADE, identifying vendors for purchasing.
- You will ensure an updated vendor database and items master list, supporting Supply Chain Officers as needed.
- You will track project and general materials orders and delivery times.
Your Profile
To be successful in this role, you will need:
- A Bachelor's Degree in Engineering, Business Administration, Finance, or a relevant certificate.
- 3 years of experience as an administrator/document controller with basic knowledge in Procurement and Logistics.
- Proficient in MS Office (Excel and Word).
- Knowledge of ERP systems, specifically MS D365.
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