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Executive Support Specialist

7 days ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Kinetic Business Solutions Full time

About Kinetic Business Solutions:

Kinetic Business Solutions is a dynamic organization that requires an accomplished Accountant & Administration Assistant to support our Abu Dhabi office. The ideal candidate will possess excellent accounting knowledge, with experience in QuickBooks software.

Key Responsibilities:

  • Record all accounting transactions using QuickBooks software.
  • Conduct monthly, quarterly, and annual accounting tasks, including bank reconciliations, accounts payable and receivable reviews, annual audit coordination, and preparation of financial reports as needed.
  • Manage office supplies procurement by requesting purchase quotations.
  • Support the annual finance auditing process.
  • Assist with ICV certification procedures.
  • Collaborate with the PRO to handle visa and labor processes for employees.
  • Address HR-related inquiries, grievances, and compliance with rules and regulations. Provide necessary data for payroll preparation, including absences, bonuses, leaves, and expense notes.
  • Oversight of CICPA card application submission and collection.
  • Coordinate travel logistics through a travel agency, including flight tickets and hotel bookings.
  • Support new employees in completing residence visa requirements, such as medical fitness tests and Emirates ID biometric registrations.
  • Maintain electronic and physical filing systems.
  • Manage leases, including lease expirations, renewals/extensions, insurance certificates, and internal documentation requests.
  • Process documents in SAP Business ByDesign, including project data insertion, sales orders, and goods and services receipt tracking.

Required Skills and Qualifications:

  • Bachelor's degree in Business Administration.
  • Good accounting experience.
  • Knowledge of QuickBooks (desired).
  • Knowledge of SAP Business ByDesign (desired).
  • Excellent communication skills and proficiency in English – written and spoken.