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Front Desk Coordinator

3 weeks ago

Dubai, Dubai, United Arab Emirates Taylor Wessing Deutschland Full time

Taylor Wessing Deutschland is a global law firm that serves the world's most innovative people and businesses. Our team provides exceptional front of house and administrative support to ensure the smooth operation of our offices.

We are looking for a proactive and reliable individual to manage all front desk operations with professionalism and efficiency, meeting and greeting visitors, handling diary management and boardroom coordination, call handling, and broader administrative support tasks.

Key Responsibilities
  • Front of House: You will be the first point of contact for our clients, setting the tone by providing an exceptional level of service.
  • Warmly welcome and greet all clients, visitors, and staff upon arrival.
  • Manage client check-in processes with confidentiality and professionalism.

Diary Management and Boardroom Coordination: Ensure the reception area is tidy and presentable at all times, schedule appropriate conference rooms for client meetings, internal meetings, and events.

Administrative Support: Log, scan, manage all communications (including incoming/outgoing post), couriers, deliveries efficiently, lead on archiving, provide administrative assistance to various departments as required, assist with ordering supplies.