Office Coordinator

3 days ago


Sharjah, Sharjah, United Arab Emirates The Africa Institute Full time
About Us

We are The Africa Institute, a non-profit institution for higher education located in Sharjah, United Arab Emirates. Our mission is to provide high-quality educational programs and research opportunities.

Our Team

We are seeking an Administrative Coordinator to join our Office of Institutional Effectiveness team. The successful candidate will provide administrative support to the Director and contribute to the coordination of academic, business, and operational activities.

Key Responsibilities
  • Provide general management/support for the Office of Institutional Effectiveness (OIE)
  • Manage all administrative and academic activities of the OIE as assigned
  • Coordinate the scheduling of meetings with academic and non-academic stakeholders
  • Review and manage documentation as instructed
  • Maintain well-organized filing systems for the OIE
  • Assist in planning quality assurance activities and meetings
  • Disseminate technical materials to stakeholders as needed
  • Contribute to the development and maintenance of OIE website contents
  • Make appointments and maintain calendars and schedules
  • Assist in planning meetings and activities
  • Handle confidential documents and information
  • Knowledge and high level of proficiency in the use of office equipment
  • Other related duties as assigned
Requirements
  • Minimum of bachelor's degree in a relevant field
Preferred Qualifications
  • Minimum of 5 years of experience in higher education or research institutional setting
  • Demonstrated experience providing administrative support to multiple units within an academic organization
  • Excellent interpersonal and communication skills
  • Strong organization and office administration skills
  • Patience and the ability to work under pressure
  • Multitasking and prioritization skills
  • Excellent computer proficiency
  • Ability to use time efficiently and meet deadlines
  • English and Arabic speaking is essential

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