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Office Operations Coordinator

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Insight Full time

We are seeking an experienced Office Administrator to support our growing operations in the UAE. As a key member of our team, you will play a vital role in maintaining the smooth operation of our offices.

About the Role:

The successful candidate will be responsible for managing office space, supporting the expansion of new offices, and working closely with the People team on recruitment and onboarding processes. You will also be required to liaise with clients and business guests, arrange international travel plans for the Leadership team, and perform reception duties.

Key Responsibilities:
  1. Manage office space, including repairs, maintenance, insurance policies, and renewals, and liaise with cleaning contractors and escalations.
  2. Support the expansion of new offices, purchase IT equipment, stationery, refreshments, and general supplies, and work with the People team on recruitment, onboarding, and employee lifecycles.
  3. Liaise with clients and business guests, organise management meetings, minute taking, and distribution, and arrange international travel plans for the Leadership team.
  4. Perform reception duties, solve simple IT problems, and collaborate with the IT department when necessary, and maintain a strong working relationship with other relevant departments.

You may be required to undertake other duties from time to time as we reasonably require.