Office Operations Manager and Procurement Expert

7 days ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Bybit Full time
Job Description

The Office Operations Manager and Procurement Expert will be responsible for overseeing all aspects of office administration and procurement, ensuring a safe, efficient, and positive work environment.

This role includes managing vendor relationships, coordinating facilities, and handling procurement processes end-to-end.

The ideal candidate will have a bachelor's degree or equivalent in Business Administration, Management, or a related field, and proven experience in administrative, facilities, or procurement roles, preferably in a managerial capacity.

In addition to technical skills, we are seeking an individual with strong negotiation and vendor management skills, excellent organizational and multitasking abilities, and strong communication and interpersonal skills.

This role requires self-motivation, problem-solving skills, and the ability to maintain confidentiality and handle sensitive information with integrity.

We offer a competitive salary and benefits package to the successful candidate.

Responsibilities:

  • Day-to-Day Office Operations:
    • Ensure smooth office operations and upkeep, including cleanliness, reception services, mail distribution, and general workspace organization.
    • Maintain office policies and procedures to optimize workflow and resource utilization.
  • Employee Services (Onboarding/Offboarding & Engagement):
    • Manage and coordinate the onboarding/offboarding processes, including required documentation, equipment, and orientation.
    • Plan and execute employee engagement events, team-building activities, and internal meetings to foster a positive and collaborative work environment.
  • Local Office Operations:
    • Oversee visa applications for business travelers and ensure timely processing.
    • Manage company phones, security passes, and other office-related administrative tasks.
    • Conduct new joiners' orientation to familiarize them with office protocols and policies.
  • Facilities & Resources Management:
    • Coordinate with building management for maintenance, repairs, and other property-related matters.
    • Implement and maintain standardized facilities management procedures, including electricals, door security, cleaning schedules, lease management, and safety guidelines.

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