Project Support Specialist
4 days ago
Azizi Developments is a Dubai-based developer committed to creating beautiful homes for people living in the UAE.
Our portfolio showcases our dedication to transparency, customer centricity, quality, integrity and adding value through a construction-driven approach.
We are looking for an experienced Document Controller/Technical Assistant to join our Design Approval Team at our Design Studio located in Al Hudaiba Awards office in Dubai.
Main Objectives:- Document Maintenance:
- Organize and maintain both physical and electronic project files, including architectural drawings, contracts, meeting minutes, and correspondence.
- Ensure that project-related documents are promptly distributed to the appropriate team members, clients, contractors, and consultants.
- Manage and track document revisions, ensuring that the latest versions of documents are being used across all teams.
- Efficiently retrieve project documents and information as required by the project team, clients, or stakeholders.
- Ensure that all completed project documentation is archived and stored securely for future reference and compliance.
- Support Services:
- Provide administrative support to the project management and design teams, including scheduling meetings, coordinating logistics, and preparing presentations and reports.
- Manage incoming and outgoing communications, ensuring important messages are appropriately directed and responded to in a timely manner.
- Assist in the preparation and formatting of documents, reports, and presentations for meetings and client submissions.
- Organize meetings, take minutes, and distribute meeting notes to the relevant stakeholders.
- Assist with procurement-related tasks, including tracking orders and maintaining inventory records.
- Compliance and Security:
- Ensure all project documents are compliant with company standards and procedures.
- Handle sensitive project information with the highest level of confidentiality and discretion.
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