Project Coordinator

6 days ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Basatin Landscaping SPLLC Full time

Job Purpose:

We are seeking a skilled Project Administrator to join our team at Basatin Landscaping SPLLC. The successful candidate will be accountable to the Operation Manager for timely completion with maximum accuracy and safe execution of all activities assigned.

Roles, Responsibilities, Duties:

  • The Project Administrator will coordinate with project support and document control regarding project functions.
  • He/She will handle project documentation and administrative tasks.
  • The role involves directly assisting managers in daily administrative duties.
  • Provides general project support.
  • Prepares monthly invoices.
  • Maintains incoming and outgoing correspondence related to projects.
  • Ccoordinates between different departments and compiles data to complete tenders and submits accurately on time.
  • Prepares quotations, new contracts & renewals for AMC.
  • Submits quotations to clients.
  • Prepares Purchase Orders and coordinates with suppliers.
  • Follows up on POs and LPOs to obtain required approvals and/or signatures.
  • Ccoordinates and follows up with Procurement and Logistics for material delivery.
  • Ccoordinates with the accounts department for monthly invoice postings.
  • Generates Sales Orders and submits them to the finance team for invoicing.
  • Files acknowledged invoices for accounts reference.
  • Files documents such as Materials Requisition, Local Purchase Orders, Delivery Notes, Quotations, and incoming and outgoing documents sent by fax or e-mail.
  • Inputs material requisitions and local purchase orders to ensure data is up to date and accurate using Microsoft Excel.
  • Maintains a healthy & safe environment at the workplace.

Education & Qualification:

The ideal candidate should hold a Bachelor's Degree or Diploma.

Experience and Skills:

Industry Experience (No. of years):

A minimum of 1 year of experience is required.


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