Executive Support Specialist

19 hours ago


Dubai, Dubai, United Arab Emirates Kitopi Full time

Kitopi is an innovative and fast-paced company that owns and operates a diverse portfolio of over 200+ brands. Our Smart Kitchen Operating System (SKOS) optimizes cloud kitchen operations in real-time, making us one of the greatest success stories in the food tech space.

We are seeking a highly organized and proactive Executive Support Specialist to support our C-Level Executive in ensuring smooth day-to-day operations. The ideal candidate will be responsible for facilitating communication across teams and optimizing internal processes to drive company success.

The role requires exceptional attention to detail, professionalism, and the ability to handle multiple priorities efficiently. As a key liaison between the executive team and internal/external stakeholders, you will refine and maintain internal processes, improve operational efficiency, and plan, coordinate, and execute company projects.

Key Responsibilities:

  • Manage calendars, schedule meetings, and handle correspondence for a C-suite Executive.
  • Develop and maintain relationships with internal and external stakeholders to facilitate effective communication and coordination.
  • Streamline internal processes, eliminate inefficiencies, and improve overall operational performance.
  • Coordinate projects, programs, and events to support executive priorities and business objectives.
  • Arrange travel, manage itineraries, and process expense reports.
  • Prepare reports, presentations, and other documentation as needed.
  • Maintain confidentiality and handle sensitive information with discretion.


  • Dubai, Dubai, United Arab Emirates TheKiddoSpace Full time

    Job Description: Executive Support SpecialistAs an Executive Support Specialist at TheKiddoSpace, you will provide strategic support to our CEO in a fast-paced, high-growth environment. This involves anticipating needs, managing priorities, and driving execution across the business.This role requires exceptional organizational skills, excellent time...


  • Dubai, Dubai, United Arab Emirates Dexterous DMCC Full time

    Job Title: Executive Support SpecialistWe are seeking an experienced executive assistant to provide administrative support to our CEO in Dubai.Key Responsibilities:Oversee project management and day-to-day office operationsProvide HR and onboarding supportAssist the CEO with daily tasksRequirements:Highly skilled and experienced executive assistantAbility to...


  • Dubai, Dubai, United Arab Emirates Estate 500 Full time

    At Estate 500, we require an experienced Executive Support Specialist to join our Mortgage Department immediately. The ideal candidate will possess a strong background in providing daily support to senior executives.Key Responsibilities:Manage phone calls and respond to queries in a professional manner.Assist with scheduling and coordinating meetings.Handle...


  • Dubai, Dubai, United Arab Emirates Irwin & Dow Careers Full time

    Irwin & Dow Careers is looking for a dedicated Executive Support Specialist to join our Dubai office. As an Executive Assistant, you will provide high-level administrative support to the Director and Vice President of Distribution, ensuring the efficient operation of the team.The ideal candidate will possess excellent secretarial skills, attention to detail,...


  • Dubai, Dubai, United Arab Emirates Aysha Nassar Interiors Full time

    Aysha Nassar Interiors is seeking an experienced Executive Support Specialist to join its team.The successful candidate will provide high-level administrative support to the executive team, ensuring seamless operations and efficient communication with external parties.Key responsibilities include:Managing calendars and scheduling meetingsPreparing...


  • Dubai, Dubai, United Arab Emirates HUMAN-CRAFT -FZCO Full time

    HUMAN-CRAFT -FZCO is seeking a highly motivated and experienced Executive Support Specialist to join our team in the UAE. This is an exciting opportunity to work with dynamic corporate clients and contribute to the success of our operations.The ideal candidate will have a proven track record of providing exceptional support to senior executives and teams....


  • Dubai, Dubai, United Arab Emirates Servochem Pharma Full time

    **Job Description:** We are looking for a talented Executive Support Specialist to provide administrative support to our executive team. The ideal candidate will have excellent communication and organizational skills, be able to work effectively in a fast-paced environment, and maintain confidentiality.About the Role:Assist executives with scheduling,...


  • Dubai, Dubai, United Arab Emirates Orbit Communications Company Full time

    Orbit Communications Company is expanding its team and seeking a talented Executive Support Specialist.About the Role:This is an excellent opportunity for a motivated individual to join our dynamic team and provide high-level administrative support to our CEO.The ideal candidate will have a strong background in executive support, with excellent...


  • Dubai, Dubai, United Arab Emirates Vacancies Full time

    Job Description:This Executive Support Specialist role is designed to provide high-level administrative assistance to our Founder, Business Manager, and team.The successful candidate will be responsible for:Managing calendars, scheduling appointments, and preparing travel itinerariesPreparing internal and external documents for team and partnersMaintaining...


  • Dubai, Dubai, United Arab Emirates Manpower Professional Full time

    Job OverviewA seasoned Executive Support Specialist is required to provide top-notch administrative support to the Managing Director and contribute to the success of Manpower Professional's human resources team. The ideal candidate will be an expert in calendar management, travel coordination, and business planning, with a keen eye for detail and excellent...


  • Dubai, Dubai, United Arab Emirates Seagull Technologies LLC Full time

    Our Accounts team at Seagull Technologies LLC is looking for an Executive Support Specialist to join our team.In this role, you will be responsible for providing high-level administrative support to senior staff members, managing their day-to-day activities, and maintaining confidentiality in all dealings.The ideal candidate will have:• Experience in a...


  • Dubai, Dubai, United Arab Emirates RetailBlend Full time

    RetailBlend is seeking a highly skilled Executive Support Specialist to provide exceptional support to our CEO and management team in Dubai. The ideal candidate will possess excellent organizational skills, a proactive approach, and the ability to multitask effectively.Responsibilities:Serve as the primary point of contact between the CEO and...


  • Dubai, Dubai, United Arab Emirates Egyelec Electric Systems Full time

    About the RoleEgyelec Electric Systems is seeking an Executive Support Specialist to provide high-level administrative support to our senior management team. In this role, you will be responsible for coordinating complex schedules, making travel arrangements, and preparing presentations and proposals.Key Responsibilities:Provide executive-level...


  • Dubai, Dubai, United Arab Emirates PrecisionHire Solutions Full time

    At PrecisionHire Solutions, we are seeking a highly skilled Executive Office Support Specialist to join our team. As an Executive Office Support Specialist, you will play a key role in ensuring the smooth operation of our office and management activities.The successful candidate will be responsible for supervising operational and maintenance activities...


  • Dubai, Dubai, United Arab Emirates Faithful Executive Full time

    Faithful Executive is seeking a skilled Innovation & Transformation Specialist to lead our innovation and transformation initiatives. As a key member of our team, you will be responsible for driving strategic planning, innovation, and operational excellence.About the RoleManage innovation projects, pilots, and strategic initiatives to enhance operational...


  • Dubai, Dubai, United Arab Emirates Executive Solutions Full time

    About the RoleAs a Business Unit HR Specialist, you will play a crucial part in delivering HR programs and services that meet the needs of our client base. Your primary focus will be on ensuring the successful execution of key HR policies and processes, including Talent Acquisition, Performance Management, Employee Relations, Learning and Development,...


  • Dubai, Dubai, United Arab Emirates Alfa Laval Corporate AB Full time

    Job DescriptionWe are looking for an Executive Support Specialist to provide high-level administrative support to our leadership team in the UAE. As a trusted advisor, you will be responsible for preparing presentations, coordinating events, and maintaining confidentiality in all matters.Key ResponsibilitiesPrepare detailed reports and presentations for...


  • Dubai, Dubai, United Arab Emirates Mackenzie Jones Full time

    Company OverviewMackenzie Jones Middle East is a renowned recruitment agency with decades of expertise in HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting and Engineering.We pride ourselves on our personalized approach, treating clients, companies, and candidates as individuals with unique needs. Our courtesy,...


  • Dubai, Dubai, United Arab Emirates Executive Solutions Full time

    Executive Solutions is now partnering with a leading organization in the UAE hospitality industry to offer unique employment opportunities for the best Emirati talent. This opportunity will help launch or develop a career in hospitality, events, and facilities management. Our client is seeking a Business Unit HR Specialist for their Corporate Office...


  • Dubai, Dubai, United Arab Emirates Thelincolngroups Full time

    We are seeking a skilled and efficient Administrative Support Specialist to join our team at Thelincolngroups. The ideal candidate will have at least 1 year of experience in a similar role, demonstrating strong organizational skills and the ability to prioritize tasks effectively.Key Responsibilities:Manage and maintain schedules, appointments, and meetings...