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Assistant Administrator Role

2 weeks ago

Dubai, Dubai, United Arab Emirates vacancies - jobboard Full time

Vacancies - jobboard is currently seeking an experienced Administration Assistant to join our team.

About the Position
  • This is a full-time morning shift position that requires the ability to work independently as well as part of a team in a fast-paced environment.
  • The ideal candidate will have proven experience in administration or a similar role within the construction or engineering industry.
  • They will also need to be proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and have familiarity with project management software.

The successful candidate will be responsible for a variety of tasks, including:

  • Managing daily office operations, including answering phones, greeting visitors, and responding to inquiries.
  • Scheduling appointments and meetings for management and project teams.
  • Preparing and distributing internal communications, reports, and presentations.
  • Maintaining filing systems for both electronic and paper documents.
  • Assisting in the preparation of project documentation such as contracts, proposals, and progress reports.
  • Coordinating travel arrangements for staff as needed.
  • Supporting financial administration by processing invoices and expense reports.
  • Ensuring compliance with company policies and procedures in all administrative tasks.