Records Coordinator
6 days ago
We are looking for a highly organized Records Coordinator to join our team at Intel Space Building Contracting LLC.
The ideal candidate will have a minimum of 5 years experience in the construction and fit-out industry, with a strong background in document management and records maintenance.
Key responsibilities include:
- Copies, scans, and stores documents in a secure and organized manner
- Reviews and edits files, such as contracts, for accuracy and completeness
- Updates technical documents, including manuals and workflows, to ensure compliance with company policies
- Distributes project-related copies to internal teams and stakeholders
- Filings documents in both physical and digital records
- Creates templates for future use to streamline document creation and management
- Retrieves files as requested by employees and clients in a timely and efficient manner
- Manages the flow of documentation within the organization to ensure seamless communication and collaboration
- Maintains confidentiality around sensitive information and terms of agreement
- Prepares ad-hoc reports on projects as needed to provide valuable insights and analysis
Requirements and skills for this role include:
- Proven work experience as a Records Coordinator or similar role in the construction and fit-out industry
- Familiarity with project management principles and practices
- Basic knowledge of labor and corporate law
- Hands-on experience with Microsoft Office and Excel
- Knowledge of Electronic Document Management Systems (EDMS)
- Proficient typing and editing skills
- Bachelor's degree in Project Management or a related field
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