Records Coordinator

6 days ago


Dubai, Dubai, United Arab Emirates Intel Space Building Contracting LLC Full time

We are looking for a highly organized Records Coordinator to join our team at Intel Space Building Contracting LLC.

The ideal candidate will have a minimum of 5 years experience in the construction and fit-out industry, with a strong background in document management and records maintenance.

Key responsibilities include:

  • Copies, scans, and stores documents in a secure and organized manner
  • Reviews and edits files, such as contracts, for accuracy and completeness
  • Updates technical documents, including manuals and workflows, to ensure compliance with company policies
  • Distributes project-related copies to internal teams and stakeholders
  • Filings documents in both physical and digital records
  • Creates templates for future use to streamline document creation and management
  • Retrieves files as requested by employees and clients in a timely and efficient manner
  • Manages the flow of documentation within the organization to ensure seamless communication and collaboration
  • Maintains confidentiality around sensitive information and terms of agreement
  • Prepares ad-hoc reports on projects as needed to provide valuable insights and analysis

Requirements and skills for this role include:

  • Proven work experience as a Records Coordinator or similar role in the construction and fit-out industry
  • Familiarity with project management principles and practices
  • Basic knowledge of labor and corporate law
  • Hands-on experience with Microsoft Office and Excel
  • Knowledge of Electronic Document Management Systems (EDMS)
  • Proficient typing and editing skills
  • Bachelor's degree in Project Management or a related field

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