Office Operations Manager

2 weeks ago

Dubai, Dubai, United Arab Emirates TRAZE Full time

About TRAZE

ZEAL Group is a leading FinTech organization that offers a range of innovative products. Established in 2017, the company has grown rapidly to become a global team of over 700 employees. Traze is a subsidiary brand of ZEAL Group.

Our headquarters are located in London, with offices spanning Europe, Asia, North and South Africa, the Middle East, South America, and Cyprus is home to our Technology Hub.

We are a product and people-focused company that is passionate about growth, innovative technology, and collaboration.

About The Role

We are looking for an Office Manager who will drive the smooth and efficient operation of our office environment and contribute to a well-organized and productive workplace. In this role, you will have the opportunity to manage day-to-day office operations, support basic HR functions, and ensure an optimal work environment for our team.

Performance Profile

  • Maintain office facilities, supplies, and vendor relationships to create a well-organized and efficient workspace.
  • Assist in employee onboarding, maintaining personnel records, and handling general HR documentation to enhance employee experience.
  • Implement and refine office procedures to improve efficiency and reduce administrative bottlenecks.
  • Foster a positive office culture by coordinating team events, maintaining office amenities, and ensuring a welcoming and productive environment.
  • Track office-related expenses and optimize cost management to maintain operational efficiency.

Requirements

  • Bachelor's degree in Business Administration, Human Resources, Office Management, or a related field (preferred but not mandatory).
  • 3+ years of experience in office management, administrative support, or a similar role.
  • Experience handling basic HR operations (e.g., onboarding, employee records, HR documentation) is a plus.

Skills & Competencies

  • Strong organizational and multitasking skills with the ability to manage multiple priorities efficiently.
  • Excellent verbal and written communication skills to interact with employees, vendors, and leadership.
  • Proficiency in office software (Microsoft Office Suite, Google Workspace) and familiarity with HR or administrative tools (e.g., HRIS, payroll systems, or task management tools).
  • Ability to problem-solve and adapt in a fast-paced work environment.
  • Experience managing office supplies, vendors, and contracts to ensure smooth operations.
  • Basic understanding of HR policies and procedures to support HR functions when needed.
  • Strong budgeting and expense management skills for office-related financial tracking.

Benefits

  • 30 days annual leave + public holidays.
  • Health and optical cover.
  • Training opportunities.
  • Gym allowance.
  • Maternity and Paternity Leave.
  • Work from anywhere - up to 30 days.
  • Bonus structure in place.

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