Exhibition Logistics Specialist
2 days ago
Responsibilities and Qualifications
JobItUs is seeking a skilled Project Manager to lead the planning, execution, and delivery of events and exhibitions. The ideal candidate will have a strong background in project management, excellent communication skills, and a deep understanding of the events and exhibitions industry.
Responsibilities:
Develop and manage project plans, outlining timelines, milestones, and deliverables.
Coordinate with internal teams and external vendors to ensure all aspects of the project are aligned.
Serve as the primary point of contact for clients, understanding their needs and expectations.
Maintain regular communication with clients to provide updates and ensure client satisfaction throughout the project lifecycle.
Manage project budgets, ensuring all expenses are tracked and projects are delivered within financial constraints.
Negotiate with vendors and suppliers to optimize costs.
Allocate resources effectively, including assigning tasks to team members and managing workload to ensure project timelines are met.
Coordinate with various departments to ensure seamless project execution.
Identify potential risks and issues that could impact the project.
Develop and implement mitigation strategies to address these risks and minimize their impact on project outcomes.
Ensure all events and exhibitions are delivered to the highest standards, meeting both client expectations and company quality criteria.
Conduct regular quality checks and adjust project plans as necessary.
Source and manage relationships with vendors and suppliers, including negotiating contracts and ensuring timely delivery of services and materials.
Oversight of on-site setup, execution, and teardown of events and exhibitions.
Conduct post-event evaluations to gather feedback from clients, attendees, and team members.
Qualifications:
Bachelor's degree in Event Management, Business Administration, Marketing, or a related field.
Minimum 3-5 years of project management experience in the events and exhibitions industry or a related field.
Strong project management skills with a proven track record of managing multiple projects simultaneously and delivering them on time and within budget.
Excellent organizational and time management skills, with a keen attention to detail.
Strong interpersonal and communication skills, with the ability to build and maintain relationships with clients, vendors, and team members.
Proficiency in project management software (e.g., Microsoft Project, Asana, Trello) and Microsoft Office Suite.
Problem-solving skills and the ability to think strategically and make decisions under pressure.
Knowledge of the events and exhibitions industry, including trends, best practices, and regulatory requirements.
Ability to work flexible hours, including evenings and weekends, as needed.
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