Administrative Support Specialist
5 days ago
An Administrative Support Specialist is responsible for providing high-level administrative support to the CEO, ensuring the smooth operation of the office. Key duties include managing calendars, scheduling meetings, handling correspondence, coordinating travel, overseeing office supplies and facilities, and assisting with HR or finance tasks.
This role requires strong organizational, communication, and multitasking skills to support leadership and maintain an efficient office environment. The ideal candidate will have a proven track record in executive support and be able to work effectively in a fast-paced environment.
Main Responsibilities:
- Acting as a point of contact between the executives and external/internal colleagues
- Handling correspondence
- Organizing meetings and booking meeting rooms
- Making travel arrangements and detailed travel itineraries
- Maintaining current filing and database systems
- Producing reports and presentations
- Performing office duties, including ordering supplies and managing records databases
- Overseeing day-to-day operations of the office facility
- Managing relationships with vendors and service providers
Requirements:
- Bachelor's Degree or equivalent work experience
- Proven experience as an Executive Assistant or Office Manager
- Well-developed organizational skills
- Professional discretion
- Excellent verbal and written communication skills
- Ability to multitask and prioritize tasks
- Sound understanding of MS Office suite
- Proactive approach to problem-solving and decision-making
- Strong interpersonal skills and ability to build relationships with key stakeholders
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