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Document Control Specialist

1 week ago

Dubai, Dubai, United Arab Emirates Bin Hendi Enterprises LLC Full time

At Bin Hendi Enterprises LLC, we are a distinguished and esteemed conglomerate that has risen to prominence within the UAE. Our expansive portfolio encompasses a wide spectrum of industries, including General Trading, Hospitality, Fashion, Furniture, Retail, and Real Estate.

We have successfully introduced a plethora of globally renowned, premium brands to the UAE market, thereby cementing our legacy of unparalleled excellence.

Job Overview

We are seeking a dynamic Document Controller to administer the document control of diverse business portfolios.

The person will be responsible to maintain and implement the document control policy and follow ISO standards thoroughly.

This role is ideal for individuals who are enthusiastic, possess good communication and interpersonal skills, and have a keen eye for detail.

Key Responsibilities
  • Handle financial and commercial documents with utmost care and confidentiality.
  • Maintain an efficient archiving system both electronically and physically.
  • Ensure all versions of documents are recorded and up-to-date.
  • Establish templates and records as necessary.
  • Develop a Distribution Matrix for allocating controlled copies of documents to relevant parties.
  • Adhere to DMS and ISO standards at all times.
  • Verify completeness and accuracy of data in control records.
  • Promote timely document flow between company and clients.
  • Prepare and manage documents efficiently and accurately.
  • Maintain the security of confidential documents.
  • Design templates for documents, file types, and document databases.
Requirements
  • Graduate in any discipline.
  • Familiarity with ISO standards.
  • Immediate availability to join will be given preference.
  • Excellent communication and interpersonal skills.
  • Understanding of document inspection and audit.
  • Willingness to visit different BUs as required.
  • At least 3 years of experience in the same domain.