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Admissions Process Manager

3 weeks ago

Dubai, Dubai, United Arab Emirates beBee Careers Full time

Job Title: Assistant Admission Officer

Job Overview:

This role is responsible for coordinating the admissions process, supporting prospective families, and collaborating with various teams to ensure seamless school operations.

Main Responsibilities:

  • Support the admissions process by maintaining records, communicating with stakeholders, and processing applications.
  • Manage parent/guest tours, respond to queries, and provide essential information about the school.
  • Enhance the school's image by engaging with prospective parents, sharing key information, and promoting the institution's goals and values.
  • Guide overseas prospective parents through the application process, explain fees, and clarify admission requirements.
  • Coordinate paperwork, monitor deadlines, and update databases as necessary.
  • Prepare routine correspondence, organize files, and manage incoming acceptance forms.
  • Support events, maintain digital platforms, create promotional materials, and coordinate logistics for school visits.
  • Comply with office protocols, ensure a professional workspace, respect confidentiality, handle communications efficiently, and keep applicant records up-to-date on Engage.
  • Collaborate with the Admin team to update the Engage database, track applicant progress, and provide reports on student applications.
  • Deliver timely and accurate reports to school administrators, focusing on enrollment trends, waiting lists, and strategic planning.

Work Environment:

  • May involve prolonged sitting, computer use, and movement within the school building.
  • A fast-paced environment requiring adaptability, frequent interruptions, and effective handling of multiple tasks.
  • Requires attention to sensory demands, computer usage, and exposure to light sources.
  • A position that involves interactions with students, parents, and colleagues, demanding strong interpersonal and time-management skills.

Essential Skills:

  • Proven supervisory capabilities.
  • Strong analytical and problem-solving abilities.
  • Excellent communication and interpersonal skills.
  • Precise writing and typing skills.
  • Proficiency in ERP systems, with advanced technical knowledge.
  • Result-driven individual with a positive attitude, strong organizational skills, and dedication to excellence.
  • Skilled in self-assessment, continuous learning, and teamwork.
  • Results-oriented, dependable, detail-focused, and tactful in interacting with diverse groups.
  • Able to work independently, think critically, and prioritize multiple tasks effectively.

Required Qualifications:

  • Graduate degree or equivalent qualification.
  • At least 2 years of administrative experience.