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CEO Support Specialist

2 weeks ago

Dubai, Dubai, United Arab Emirates Autodesk Full time
Job Summary

We are seeking a highly skilled and experienced International Business Coordinator to provide administrative support to our CEO and collaborate with the broader leadership team.

The ideal candidate will possess strong communication skills, be able to navigate ambiguity, and adapt to changing priorities. They will also have experience with AI-enabled tools and a proven ability to streamline processes.

Main Responsibilities
  • Calendar Management: Coordinate a cross-functional calendar for the CEO, ensuring seamless planning and execution of events.
  • Travel and Administrative Support: Organize travel arrangements, manage expenses, and provide ad-hoc support to the CEO and other leaders.
  • Process Improvement: Develop and implement AI-enabled solutions to enhance scheduling, email management, expense tracking, and data analysis.
  • Information Flow: Provide timely and concise information to relevant stakeholders, using digital collaboration tools.
  • Meetings and Events: Arrange virtual meetings, share recaps, and support recruitment activities, including interviews and Zoom calls.
Requirements
  • Experience: At least 5 years in a similar role, with a track record of delivering results in fast-paced environments.
  • Language Skills: Advanced-level English proficiency, both written and spoken.
  • Communication: Strong communication skills, with the ability to navigate online and offline correspondence.
  • Confidentiality: Sensitivity in handling confidential information.
  • Innovation: Proven ability to take initiative, prioritize tasks, and lead by example, with a willingness to experiment with new digital tools.