Senior Legal Administrative Assistant
4 weeks ago
Job Summary
We are seeking a highly skilled and experienced Legal Secretary to join our team at Jobot. As a Legal Secretary, you will be responsible for providing administrative support to our attorneys and ensuring the smooth operation of our law firm.
Key Responsibilities
- Manage and maintain attorneys' schedules, appointments, and travel arrangements.
- Prepare and manage legal documents, including drafting, proofreading, editing, copying, and filing/e-filing.
- Coordinate and schedule hearings, depositions, mediations, and other meetings.
- Maintain confidentiality of sensitive information and handle client inquiries and requests professionally.
- Perform transcription and data entry tasks accurately and efficiently.
- Utilize legal terminology knowledge in preparing and managing legal documents and correspondence.
- Conduct administrative duties such as faxing, filing, and maintaining office supplies.
- Assist with insurance defense cases and other legal assignments as required.
Requirements
- Minimum of 3 years of experience as a legal secretary or similar role in a law firm or legal department.
- Proficiency in document management, client relations, and office administration.
- Excellent communication and customer service skills, with the ability to handle client relations professionally.
- Strong organizational and time management skills, with the ability to multitask and prioritize tasks in a fast-paced environment.
- High level of attention to detail and accuracy in all work.
- Proficiency in transcription and data entry.
- Proficient typing skills and extensive experience with file management and document preparation.
- Familiarity with legal terminology and insurance defense.
- Experience in scheduling depositions, mediations, and hearings.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proficiency in using office equipment such as fax machines and document management systems, including Coyote and Worldox.
- Strong proofreading skills and the ability to spot errors in legal documents.
- Experience in the legal industry is a must, preferably in a law firm setting.
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