Operations Coordinator

3 days ago


Dubai, Dubai, United Arab Emirates Al-Futtaim Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Operations Specialist to join our team at Al-Futtaim. As an Operations Coordinator, you will play a critical role in ensuring the smooth operation of our daily, weekly, and monthly activities.

Key Responsibilities
  • Content Delivery and Reporting: Release daily, weekly, and monthly operations reports, host weekly team meetings, manage departmental trackers, and ensure proper documentation for projects, trackers, asset lists, and reports.
  • Coordination and Styling: Oversee the styling, processing, and placement of FF&E to ensure aesthetic alignment with company standards. Coordinate daily with inter-departments for updated information, assist the Line Manager in meeting preparations, and follow up on approvals and delivery proofs with proper documentation.
  • Communication and Administrative Support: Participate in operations meetings, prepare emails and other communication materials as directed by the Line Manager, assist in the development of internal communications, and create/edit documentation such as policies, procedures, templates, and forms.
  • Administrative and Support Functions: Handle PR/LPOs for the operations team, assist in events for Mall Management Staff, support various stakeholders in a friendly and supportive manner, assist in employee engagement tasks, resolve administrative problems by preparing reports, analyzing data, and identifying solutions, and track and update records for the work permit process.
Requirements
  • Experience: 3 to 4 years in administrative roles
  • Skills: Strong writing, administrative, organizational, interpersonal, and communication skills; proven ability to work under pressure and as a team player; FM/Operations background with proficiency in Excel for complex data handling and reporting; skilled in creating high-quality, visually appealing PowerPoint presentations and reports
  • Education: Business administration or equivalent
Behavioral Competencies
  • Flexible and Supportive Approach: Friendly, flexible, supportive approach and open to work attitude


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