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Lead IT Procurement Specialist

3 months ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Precision Hire Solution Full time
Position: Senior IT Procurement Officer

Location: Not Specified

Role Overview:
  • Oversee IT capital and operational expenditures, while assisting other procurement professionals across various categories.
  • Responsible for the creation and management of IT fixed assets.
  • Design and implement processes for IT service and maintenance contract management, collaborating closely with the IT Department.
  • Monitor and manage operational consumption, ensuring alignment with internal departments to achieve established targets.
  • Facilitate the processing cycle for all types of procurement requests.
  • Ensure quality assurance of documentation.
  • Maintain error-free processing.
  • Aim for satisfactory audit ratings with no significant risk findings.
  • Foster strong internal relationships within the organization, particularly with the IT Department.
  • Support the development and training of direct report employees.
Key Responsibilities:
  • Coordinate with internal stakeholders and procurement teams to ensure timely delivery.
  • Track, measure, report, and evaluate service performance.
  • Procure IT equipment and services, ensuring necessary approvals are obtained prior to order placement.
  • Prepare tender documentation in collaboration with the IT Department.
  • Act as a backup for IT inventory management and other capital expenditure procurement roles.
  • Ensure adherence to turnaround times.
  • Create and maintain organized physical files for reference and audit purposes.
  • Ensure delivery targets are met.
  • Close all open transactions according to workflow processes and update records promptly.
  • Maintain robust controls across all departmental functions and keep department heads informed of any issues.
  • Provide daily supervision and support to the team regarding ERP setup.
Process Ownership:
  • Take ownership of maintaining and updating documented processes related to job functions.
  • Engage fully in managing supplier sourcing, contract execution, and approvals. Review and negotiate supply contracts and their terms and conditions.
  • Ensure compliance with standard clauses and involve legal counsel when necessary to obtain approvals on all contracts.
  • Consolidate high-value contracts with key business units to achieve global contract consolidation and influence cost savings from vendor agreements.
  • Support the implementation of new contracts and supplier changes, ensuring effective change management in coordination with business units.
  • Conduct sourcing analytics and supplier research, managing the overall supplier qualification process.
  • Assist in developing the contract and supplier engagement process, including prequalification, solicitation, tendering, and price negotiation.
  • Ensure that when tenders are floated, a bid analysis summary is prepared along with written justifications and recommendations.
  • Collaborate with the procurement section, finance, and IT to enhance best practice processes.
Required Skills and Experience:

Minimum of 5 years of relevant experience.