Project Coordinator

4 weeks ago


Dubai, Dubai, United Arab Emirates Careers International Full time
Key Responsibilities

As an Admin Coordinator at Careers International, you will be responsible for managing day-to-day records of all project-related documents, including contracts, design plans, permits, and invoices. You will also coordinate project timelines, ensuring key milestones and deadlines are met.

Key Accountabilities:

  • Manage project records, including contracts, design plans, permits, and invoices.
  • Coordinate project timelines, ensuring key milestones and deadlines are met.
  • Schedule meetings with clients, contractors, suppliers, and internal teams.
  • Organize site visits and inspections, ensuring all parties are informed and prepared.
  • Assist in the procurement process, obtaining quotes, placing orders, and tracking deliveries of materials and supplies.
  • Manage contracts with suppliers, ensuring compliance with terms and conditions.
  • Act as the point of contact for clients, providing updates on project progress and addressing any concerns or inquiries.
  • Prepare and send project reports, status updates, and other communications to clients and stakeholders.
  • Provide administrative support to project managers, designers, and site supervisors.

Additional Responsibilities:

  • Manage inventory levels to ensure materials are available when needed, avoiding delays in project timelines.
  • Liaise with vendors and suppliers to ensure timely delivery of materials and services.
  • Process invoices, handle payments to suppliers and contractors, and ensure all financial transactions are documented.

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