Accounts Payable Specialist
4 weeks ago
Accounts Payable Responsibilities
As an Accounts Payable Accountant at Accor, you will be responsible for verifying the accuracy of invoices, ensuring compliance with internal procedures, and maintaining accurate records of vendor payments. Your duties will include verifying delivery orders, purchase orders, and goods received notes, as well as checking invoices for signatures from the receiving and store, cost controller, and concerned department. You will also be responsible for posting invoices and cash/petty expenses daily to the back-office system, following USALI standards. Additionally, you will follow up on Statements of Account with creditors, reconcile outstanding balances, and resolve any discrepancies in a timely manner. You will also ensure to maintain records for each supplier, including approved vendor additions, contracts, trade licenses, VAT certificates, bank details, or any amendments for ready reference. Furthermore, you will arrange and maintain all invoices alphabetically and follow a well-organized payment procedure. You will prepare vendor payments on a timely basis via check or wire transfer and submit them for approval from the signatories, ensuring critical dates, credit terms, and priorities. You will also ensure proper accruals during the month-end for recurring expenses or any goods or services received and yet to be invoiced. Finally, you will maintain a full record of all payments, including checklists and support documents based on the system-generated voucher number for future reference.
Qualifications
- An acceptable degree from any recognized university with a specialization in commerce or accounting.
- Trained in hospitality software like Sun System, Material Control (FMC or Futurelog), and MS Office Applications.
- Minimum 3 years of previous experience handling the accounts payable position and knowledge in cost clerk profile.
- Self-reliant and able to handle work pressure.
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