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Administrative Support Specialist

1 week ago

Dubai, Dubai, United Arab Emirates Aue Full time
Job Description

We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide high-level executive support to the Vice President of Administrative and Financial Affairs. The ideal candidate will possess exceptional organizational skills, strong discretion, and the ability to manage multiple priorities efficiently in a dynamic environment.

About the Role

The successful candidate will serve as the primary point of contact between the Vice President and internal/external stakeholders, ensuring seamless communication, effective time management, and smooth coordination of administrative and financial activities.

  • Key Responsibilities:
  • Managing data collection and analysis to support strategic decision-making.
  • Collaborating with academic and administrative units to enhance operational efficiency.
  • Ensuring compliance with university policies and global/regional ranking criteria.

Qualifications & Education

  • Bachelor's degree in Business Administration, Management, or a related field preferred.
  • Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
  • Adaptability to university software systems and administrative processes.
  • Knowledge of academic organization structures and corporate welfare issues.
  • Strong organizational and time-management skills with the ability to prioritize tasks.
  • Excellent written and verbal communication skills in both English and Arabic (bilingual preferred).
  • High level of discretion and professionalism when handling sensitive information.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to work independently and as part of a team.
  • Well-educated with a presentable personality, professional attitude, and classy demeanor, especially when interacting with stakeholders in the higher education sector.
  • Familiarity with the processes and administrative protocols of the higher education sector.
  • Deep understanding of the workings and flow of institutes of higher education, including the effective functioning of academic organizations and corporate welfare issues.