Bid Preparation Specialist

1 week ago


Dubai, Dubai, United Arab Emirates AECOM Full time
Job Summary

AECOM is seeking a highly skilled Technical Bid Lead to join our team. As a key member of our bid preparation team, you will be responsible for leading the development of technical bids for various projects, ensuring compliance with client requirements and industry standards.

Key Responsibilities
  • Technical Bid Development: Author comprehensive technical bids for projects, ensuring accuracy, completeness, and adherence to client specifications.
  • Collaboration and Communication: Work closely with project teams, architects, engineers, and other specialists to gather necessary technical information and inputs for bid preparation.
  • Project Management: Manage multiple bid submissions concurrently, prioritizing tasks and deadlines effectively.
  • Quality Assurance: Conduct thorough reviews of bid documents to ensure accuracy, completeness, and adherence to client specifications.
  • Technical Expertise: Provide technical expertise and guidance to project teams throughout the bid preparation process.
  • Stakeholder Management: Coordinate with internal stakeholders and external partners to address technical queries and resolve issues.
  • Industry Knowledge: Stay updated on industry trends, regulations, and best practices related to bid preparation and design management.
  • Team Leadership: Supervise and mentor bid management staff within the project team or location.
  • Proposal Development: Assist in the development of proposals and participate in presentations to potential clients.
  • Reporting and Analysis: Maintain a list of all active projects and provide weekly reports to the bids and proposal unit.
  • Market Research: Identify prospects and pursuits, assisting in necessary market research and reporting for new growth areas.
  • Documentation: Prepare reports and presentations for internal and external use.
  • Tender Review: Review tender documents, bid/qualifications request documents, and drawings for proposal preparation.
  • Estimation and Scheduling: Produce man-hour estimates and delivery schedules in collaboration with Discipline Leads.
  • Contract Negotiation: Oversee the process of obtaining quotes from sub-consultants and lead negotiations based on standard contract and Risk committee requirements.
  • Compliance: Ensure compliance with company policies and procedures and maintain all records.
  • Finalization: Verify inclusion of legal qualifications and directives in final bid documents before submission.
  • Presentations: Deliver within proposal deadlines and prepare presentations required for the Risk Committee.
  • Independent Presentations: Independently present to the Risk Committee for pursuits valued up to $50m.
Requirements
  • Education: Minimum Bachelor's degree in a relevant field (preferably Architecture or Engineering).
  • Experience: Minimum 10 years of post-undergraduate education, with proven experience in delivering technical submissions on projects in the Middle East.


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