Administrative Team Lead

6 days ago


Dubai, Dubai, United Arab Emirates EXANTE Full time
About EXANTE
EXANTE is a pioneering wealth technology company that offers cutting-edge centralized trading solutions and B2B financial infrastructure. This enables us to create value through innovative technology.

We have developed a proprietary trading platform that provides direct market access to over one million financial instruments from a single multi-currency account, including stocks, ETFs, bonds, futures, and options.

We are a rapidly growing global organization with more than 600 employees across 70+ locations worldwide, representing over 60 nationalities. Our team shares the same guiding principles:
  • We believe that freedom is an inherent right
  • We strive to be catalysts for change
  • We prioritize data protection and privacy
  • We offer unparalleled customer support
We are committed to investing in our people and fostering a culture of growth and development.

About the Role

We are seeking a highly organized and experienced Administrative Team Lead to join our Administration team. The ideal candidate will possess strong day-to-day office management skills (scheduling meetings and appointments, managing office supplies, greeting visitors, and providing general administrative support to our employees).

The successful candidate will excel in communication, problem-solving, decision-making, team building, conflict resolution, negotiation, and stress management.

This role reports directly to the Office Management Team Lead.

Responsibilities include but are not limited to:
  • Providing comprehensive administrative support for two office locations to ensure seamless daily operations.
  • Overseeing facilities management, including technical repairs, maintenance, cleanliness, and overall atmosphere.
  • Managing office supplies, including ordering, stocking, and organizing.
  • Handling mail and package distribution.
  • Document management, including photocopying, scanning, filing, and electronic document management.
  • Financial administration, including processing invoices, obtaining approvals, submitting payments, maintaining accurate records, and contributing to budget optimization efforts.
  • Inventory management, conducting regular inventories of office supplies and equipment.
  • Reception and communication, providing professional reception services, answering telephones, greeting visitors, and managing correspondence.
  • Liaising with vendors and suppliers regarding deliveries, collections, repairs, and other services.
  • Building and maintaining positive relationships with clients and suppliers.
  • Celebrating client satisfaction through meeting and event coordination, scheduling logistics, and catering arrangements.
  • Serving as discreet executive support to C-level management, handling inquiries and requests efficiently and professionally.
  • Offering administrative assistance to Directors and their PAs, as well as working closely with Regional Heads of Sales and their PAs.
  • Performing other tasks assigned by management.


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