Commercial Contracts and Logistics Coordinator

4 days ago


Abu Dhabi, Abu Dhabi, United Arab Emirates ADNOC Full time
Job Summary

We are seeking an experienced Commercial Contracts and Logistics Coordinator to join our team at ADNOC L&S. As a key member of our commercial operations team, you will be responsible for coordinating logistics activities, reviewing contracts, and maintaining accurate databases.

About the Company

ADNOC L&S is a global energy maritime logistics leader, providing mission-critical services across ADNOC's entire value chain. We are committed to delivering world-class solutions that are innovative, efficient, and safe.

Responsibilities
  • Coordinate with clients and internal business units effectively on logistics and contractual commercial activities.
  • Review, compile, and prepare letters and agreements for internal and external signatures.
  • Maintain accurate commercial databases, register sales contracts and subcontracts in SAP/Salesforce, and ensure data accuracy.
  • Ensure compliance with ADNOC L&S policies and procedures.
Key Accountabilities
  • Develop and implement commercial services strategies, including preparing business plans and related KPIs.
  • Monitor and maintain shared folders, customer databases, and contracts logs.
  • Conduct site visits, record unauthorized activities, and maintain excellent tenant/client relations.
  • Provide weekly/monthly/yearly reports, suggesting new ideas and KPIs for implementation.
  • Action audit findings, ensuring successful closure of all items.
Sales Contracts/Subcontract Management
  • Develop efficient customer and network databases.
  • Monitor and update commercial databases.
  • Maintain excellent working relationships with clients/tenants.
  • Attend meetings with current and prospective clients, recording minutes and cascading as required.
  • Contribute to proactive customer communication processes, ensuring timely feedback via various channels.
  • Support provision of value-added products and services, establishment of strategic partnerships, and improvement of shareholder wealth.
  • Gather market information, conduct benchmarking and feasibility studies, and provide monthly reports on department successes and achievements.
  • Participate in local and international exhibitions, fairs, seminars, and conferences as appropriate.
  • C-coordinate billing, assets integrity, and finance activities for sales and tariff-related costing.
  • Manage end-to-end system updates, inform concerned departments, and circulate monthly changes of diesel/fuel prices to tenants and upload in SAP/Salesforce.
  • Negotiate with clients, understand their requirements, and raise them accordingly to management.
  • Liaise with proposal teams for bid preparation, provision of technical and commercial tender briefs, and assist in preparation of business cases.
  • Work closely with operations departments regarding post-tender and award activities, ensuring documentary requirements are met.
Database Management
  • Maintain commercial databases of sales inquiries, quotations, awarded contracts in shared folders.
  • Register sales contracts and subcontracts in Salesforce/SAP, update and reconcile information, and communicate with clients for timely extension/renewal of contracts.
  • Coordinate with finance and billing departments for invoices, billing, payments, and entry gaps in SAP.
  • Create new customers within the base, liaise with base operations for their requirements, and monitor expiry dates of agreements and contracts.
  • Monitor and maintain records of technical partners' insurances and performance bank guarantees.
  • Review and validate service material, pricing conditions, sales contracts, and subcontracts information for migration to ADNOC ONE ERP and Salesforce.
  • Take ownership of document creation, ensuring deadlines and objectives are met, and provide required data for internal and external audit findings.
New Business Development
  • Identify business needs contributing to future development, carry out online research on the logistics industry in UAE and GCC region.
  • Maintain positive relationships with existing and new customers.
  • Manage technical partner/tenant relationships, attend meetings, and respond to requests for additional requirements, maintenance, repairs, and miscellaneous activities.
Minimum Requirements
  • Graduate in Commerce, Legal, or equivalent.
  • 5 years related experience.
  • Computer literacy with Windows experience essential.
  • Good knowledge of written and spoken English and Arabic.
  • Certificate in Contract Management preferred.


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