Administrative Support Specialist

6 days ago


Ras alKhaimah, Ra’s al Khaymah, United Arab Emirates PrecisionHire Solutions Full time
Key Responsibilities
  • Administrative Support: Provide high-level administrative assistance to the Office Manager and other team members as needed, including scheduling meetings, managing calendars, and handling correspondence.
  • Facilities Management: Oversee the maintenance and upkeep of office facilities and equipment, ensuring a safe and comfortable working environment for all staff.
  • Office Operations: Manage office supplies inventory, ordering, and distribution, ensuring adequate stock levels and cost-effectiveness.
  • Event Coordination: Assist in the planning and execution of company events, meetings, and conferences, including venue selection, catering arrangements, and logistics coordination.
  • Vendor Management: Liaise with external vendors and service providers, negotiating contracts, and monitoring service quality and compliance with agreed-upon terms.
  • Document Management: Maintain and organize digital and physical filing systems, ensuring accuracy, confidentiality, and easy retrieval of documents and records.
  • Onboarding Support: Assist in the onboarding process for new hires, preparing workspaces, coordinating training schedules, and providing logistical support as needed.
  • Communication Liaison: Serve as a point of contact for internal and external inquiries, providing information and directing requests to the appropriate departments or personnel.
  • Ad-hoc Projects: Undertake special projects and assignments as directed by the Office Manager, contributing to the continuous improvement of office operations and efficiency.


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