Administrative Support Professional

3 days ago


Dubai, Dubai, United Arab Emirates BSS Trading LLC Full time

BSS Trading LLC, a leading broadcast and professional AV solutions provider in the Middle East and Africa, seeks a highly organized and proactive Office Administrator to join its team in Dubai.

Job Summary

The successful candidate will be responsible for overseeing office operations, ensuring smooth workflow, and providing exceptional support to staff members.

Key Responsibilities
  • Event Planning: Assist in organizing company events, meetings, and training sessions to foster team collaboration and engagement.
  • Supply Chain Management: Oversee office supplies inventory, place orders, and manage vendor relationships to ensure cost-effective procurement.
  • Communication and Reporting: Prepare and distribute internal communications, meeting minutes, and reports to keep all team members informed.
  • Travel Coordination: Coordinate travel arrangements, including itineraries, accommodations, and transportation for staff members as needed.
  • Process Optimization: Implement and optimize office protocols and procedures to enhance productivity and streamline operations.
  • HR Support: Support HR functions by onboarding new employees, maintaining personnel records, and managing employee benefits documentation.
  • Financial Tracking: Assist in budgeting and expense tracking, ensuring financial records are accurate and up-to-date for financial reporting.
  • Document Management: Maintain an organized filing system for both physical and digital documents to facilitate easy access and retrieval.
  • Customer Service: Serve as the primary point of contact for internal and external communications, handling inquiries with professionalism and clarity.
  • Day-to-Day Operations: Manage day-to-day office operations by coordinating schedules, meetings, and appointments to ensure smooth workflow.
  • Administrative Tasks: Handle administrative tasks, including document preparation, correspondence, and filing.
Desired Candidate Profile

We seek a proactive and adaptable individual with excellent verbal and written communication skills. The ideal candidate should possess strong organizational skills, proficiency in office software (e.g., MS Office Suite, Google Workspace), and minimum 2 years of experience in an administrative role. Fluency in English and Arabic is required; French is a bonus. UAE experience is preferred, and knowledge of local business regulations is a plus.



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