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Financial Procurement Coordinator

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Management Solutions International MSI Full time
About the Role

This role involves building relationships with suppliers, managing communication, and ensuring smooth financial operations. Key responsibilities include handling invoice submissions, assisting with GRN creation, and resolving payment or invoice-related queries.

Responsibilities:
  • Build Supplier Relationships: Establish and maintain healthy relationships with suppliers through effective communication and timely responses to their queries.
  • Portal Registration: Encourage suppliers to register in the E-Vendor Portal for efficient tracking of orders, invoices, and payments.
  • Invoice Management: Submit invoices in the correct format to finance, ensuring accuracy and compliance with UAE VAT laws.
  • Document Control: Guide suppliers on document submission and assist with invoice status checks.
  • Payment Coordination: Manage payment follow-ups and prepare lists of urgent payments for the finance team.
  • Issue Resolution: Resolve discrepancies between bank details and SAP records, and follow up with suppliers for correct information.
  • Tracking and Reporting: Monitor manually submitted invoices, ensure accurate documentation, and proactively push the team for GRN and document collection.
  • Internal Collaboration: Facilitate effective communication between procurement, finance, and other teams.
  • Urgent Payment Support: Follow up with finance on urgent payments, prioritizing timely delivery of goods and services.

Essential Skills:

  • Strong communication and interpersonal skills.
  • Experience with supplier portal registration and invoice submission.
  • Efficient record-keeping and email tracking skills.
  • Able to manage multiple tasks and prioritize urgent payments.