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Event Management Specialist

1 week ago

Dubai, Dubai, United Arab Emirates buildup Full time

Overview:

The Event Project Manager will oversee the planning, execution, and management of events with a focus on creativity, precision, and collaboration. This role requires expertise in supplier management, BOQ creation, and logistics coordination to ensure seamless execution of events from concept to completion.

Key Responsibilities:

  • Lead the full lifecycle of event projects, from inception to post-event evaluation.
  • Develop and manage project timelines, ensuring all deliverables are met within deadlines.
  • Act as the main point of contact for clients, ensuring clear communication and satisfaction throughout the project.

Proposal Development:

  • Analyze RFPs to identify client requirements and objectives.
  • Develop technical proposals and presentations that align with client needs and brand standards.
  • Collaborate with internal teams to ensure creative, innovative, and feasible event concepts.

Creative Briefing:

  • Brief 2D and 3D designers, ensuring design concepts align with project goals and client expectations.
  • Review design drafts and provide constructive feedback to refine deliverables.

Supplier and Vendor Management:

  • Identify, negotiate, and manage relationships with suppliers, vendors, and contractors.
  • Brief suppliers on project requirements and ensure alignment with event objectives.
  • Oversee supplier deliverables, ensuring quality, timeliness, and adherence to budget.

BOQ Creation:

  • Develop BOQs for each project.
  • Monitor expenses and maintain cost control throughout the event planning process.
  • Provide detailed financial reports and post-event reconciliations.

On-Site Management:

  • Supervise event setup, execution, and teardown, ensuring all aspects run smoothly.
  • Troubleshoot issues as they arise, maintaining professionalism and quick decision-making.

Collaboration and Teamwork:

  • Work closely with internal teams, including marketing, production, and logistics, to ensure cohesive event execution.
  • Mentor junior staff and provide guidance to foster professional growth.