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Administrative Support Specialist

1 week ago

Dubai, Dubai, United Arab Emirates Givaudan Full time

Givaudan is a leading company that touches billions of consumers every day, providing delightful taste and scent experiences. Our heritage spans over 250 years, with a passion for innovating scents and tastes.

As an Executive Assistant, you will provide administrative support to a senior executive, utilizing your high degree of autonomy and proactive mindset to ensure seamless operations.

You will report directly to the Regional Head of Consumer Products SAMEA and be based in Dubai, working closely with stakeholders to schedule meetings and communicate on behalf of the executive.

The role involves scheduling meetings, preparing agendas, coordinating logistics, recording minutes, and communicating with participants. You will also take notes during meetings, prepare meeting minutes, follow up on action items, and ensure completion.

In addition to these responsibilities, you will book travel arrangements for the executive, prepare travel expense reports, and manage their agenda, including vacation time and travel schedules.

Your professional profile should include a degree in administration or a relevant field, with 5+ years' experience in an administrative support role, preferably from larger organizations.

You should have fluency in English, expertise in PowerPoint, and sound knowledge in Excel. A priority-setting and proactive mindset are essential, as well as the ability to manage multiple inquiries and work in a creative team environment.