Account Receivable Coordinator
6 days ago
- Control city ledger and check all account receivables respective accounts.
- Prepare/Check daily credit card merchant settlement reconciliation for credit card postings as per payments received through the bank every day.
- Online banking/checking posting & allocating the payments - segregating the various payments received through the bank statement.
- Coordinating with colleagues from front office, Sales & Marketing, F&B, Banquets, Restaurants etc. for operational issues.
- Ensure guest requests, inquiries and all concerns are properly addressed & completed in a timely manner.
- Working & extending full cooperation with all hotel departments to ensure we meet and exceed guest expectations plus all guest billing is accurate and up to date at time of departure.
- Reconciling & issuing the day-to-day Proforma Tax Invoices from the system Opera & making manually prior to the guest arrival to retrieve the full payment as per the request from the room reservation / F&B/ Banquets & groups.
- Research, assess and evaluate customer credit worthiness as per their credit applications.
- Sending / Forwarding the invoices to the respective travel agencies and following up for the payments accordingly.
- Follow up with clients to manage debt recovery.
- Strong continuous follow up for the fast payment processing hence to always maintain a healthy ledger.
- Maintenance of relationship with Government department personnel, local companies, travel agencies and tour operators for smooth business growth.
- Make possible strategies to overcome all difficult hurdles in terms of collection of overdue payments.
- Constant continuous & regular follow ups against the short-paid invoices with all the travel agencies & tour operators.
- Accrual of commissions during the month end closing of books i.e. (Booking.com / Onyx (Pegasus), Expedia.com, Hotels Combined & others.
- Review, reconcile & tally all the General Ledger postings/ entries Vs Opera in the month end exercise.
- Review, reconcile the % commission release as per the active month end / Weekly cycle for Onyx / Booking.com & some other travel agencies via bank transfer.
- Ensure the accurate, precise, and timely submission for the end of month reporting / aging with signature.
- Conducting / attending the monthly credit / PM meeting with all the concerned departments.
- Monthly balance sheet review to ensure relevant all entries are held correctly as per the books.
- Review, reconcile the balance sheet of GL & AR accounts after the month end for submission of reports.
- Appointments & personal visits with valid contacts to companies, travel agencies for payment follow ups & collections.
- Bookkeeping all the credit department records & files to manage financial data.
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